Senior Accounts Payable Associate- ELSA

1 month ago

Minneapolis, United States Greater Twin Cities United Way Full time

OUR COMMUNITY

We live in a world where division, disparity, and poverty affect everyone. When we unite as changemakers at Greater Twin Cities United Way we can disrupt systems, unlock human potential, change narratives, create equitable solutions, and advocate for policies that result in lasting change. As an interconnected community focused on equity and inclusion, we can draw from our best minds, courageous leaders, responsive services and collaborative partnerships, and bring forth working solutions to shape our future together.


Your Role in Participating: Early Learning Scholarship Administration (ELSA)

Senior Accounts Payable Associate

Your Department: Finance

Your Reporting Manager: ELSA Sr. Manager, Scholarship Processing


OUR MISSION AND VALUES


Mission: Unite changemakers, advocate for social good and develop solutions to address the challenges no one can solve alone.


Values: Equity, collaboration, agility, and transparency


PRIMARY PURPOSE OF YOUR ROLE

The Early Learning Scholarship Administration (ELSA) Senior Accounts Payable Specialist is responsible for the ELSA Accounts Payable function for the organization. This includes the accurate and timely processing of Daycare provider W-9 forms, ACH forms and invoices. It also includes maintaining and updating vendor information, as well as ensuring adherence to Greater Twin Cities United Way Accounts Payable policies and procedures. The ELSA Senior Accounts Payable Specialist is accountable to the timely processing of ELSA payments on a bi-weekly basis, ensuring that supporting documentation meets the guidelines as outlined by the State of Minnesota Department of Children, Youth, and Families.



ROLE ACCOUNTABILITIES

Accounts Payable Role (75%)

• Setup new Daycare providers and maintain the current daycare vendor database, including W-9 taxpayer identification numbers, direct deposit information, names, addresses and remittance email addresses to ensure accuracy and completeness of vendor information.

• Create batch processing upload files, supported by invoices approved by the State of MN for payment.

• Ensure that the batch upload files reconcile to the information received from the State of MN ELSA system and the State of MN Vendor Supplier portal before issuing payments.

• Update invoice, W9 and ACH statuses in Microsoft SharePoint to ensure that our Daycare provider database is accurate and current for our other ELSA staff (ELSA Sr. Manager of Scholarship Processing and ELSA Billing Specialists)

• Issue ACH and check payments to Daycare providers on a bi-weekly basis, but also anytime that a payment needs to be made in an emergency.

• Communicate proactively with Daycare providers to resolve invoice payment questions.

• Research and resolve returned checks and EFT rejections accurately and in a timely and efficient manner

• Organize, file and maintain all accounts payable paper and electronic documents according to the document retention policy.

• Assist with researching the Daycare provider’s outstanding checks/escheat to the State of Minnesota.

• Assist in testing procedures for the external audit.

• Communicate and work closely with all Finance staff to maintain accurate information in our financial system.


Billing Specialist Support (20%)

• Process scholarship claim forms for early childcare programs by inputting data into ELSA State system.

• Maintain SharePoint database by working through new documents and updating current documents as they move through different stages of the entry and payment process.

• Communicate with providers to resolve documentation issues.

• Research claim form discrepancies and review adjustments or corrections to payments.


Other (5%)

• Maintain data privacy and confidentiality.

• Participate in GTCUW trainings and events.

• Support GTCUW’s mission, vision and objectives.

• Other duties as assigned.


COMPETENCIES THAT SUPPORT YOUR WORK

• Associate’s degree in business, accounting or related field with minimum of three (3) years relevant experience or equivalent work experience (5) plus years.

• Experience working with heavy/high volume payables and billing.

• Solid demonstration of customer service and communication skills.

• Excellent organizational and time management skills.

• Experience with working with process and documentation.

• Ability to go into the office when needed to print checks.

• Ability to pay close attention to detail with excellent critical thinking and analytical skills.

• Proven ability to meet deadlines, work well under pressure, and solve problems effectively in a group environment and independently.

• Self-starter who takes initiative and demonstrates excellent follow-through skills.

• Advanced knowledge in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, Teams, etc.)

• Experience with Microsoft Dynamics Great Plains, a plus.

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