Reception Administrative Assistant

2 months ago

Chicago, United States The Larko Group Full time

An enthusiastic and organized professional with a flair for creating a warm and welcoming

atmosphere is needed for an outstanding Financial Services firm. A master multitasker, adept at managing front desk responsibilities, handling phone calls, and coordinating office logistics with finesse. Known for impeccable communication skills and a knack for problem-solving, you thrive in fast-paced environments while maintaining a professional and friendly demeanor. Adept at utilizing technology to streamline administrative tasks and dedicated to ensuring seamless office operations.

This is a high-energy office that requires someone who is meticulously organized and thrives in shifting priorities while keeping calm under pressure. Tremendous opportunity to join this dynamic team


Responsibilities

  • Positive first impression with visitors, responding to requests, and supporting coworkers.
  • Provide information to visitors, answer inquiries, and direct them to the appropriate personnel or resources.
  • Answer incoming calls to the main line and forward or take messages when appropriate.
  • Maintain common areas and prepare conference rooms for meetings.
  • Manage conference room calendars.
  • Enter guests into the building security system.
  • Execute on all aspects of internal office parties and events (such as lunches, birthday celebrations, c-suite lunches, themed socials, happy hours, etc.) including ordering catering, and set up/take down of catering items.
  • Serve as the main point of contact for all intermural sports programs. Provide guidance and support as needed.
  • Prepare and email monthly new hire spotlights to the firm via email.
  • Maintain firm-wide documents (e.g. phone list, floor plan, people doc, etc.)
  • Provide coverage to the other receptionist as needed including breaks, lunches, PTO, and ad-hoc projects that take them away from the front desk.
  • Provide administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
  • Assist with travel arrangements, including booking flights, hotels, and transportation, and compiling expense reports.
  • Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.


Ideal Experience

  • 2-3+ years of front desk reception and/or administrative experience.
  • Ability to independently organize and prioritize workload.
  • Advanced computer skills, including competency with Microsoft products.
  • Proactive with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
  • Ability to communicate effectively both verbally and in writing.
  • Must be able to work well under pressure.
  • Superior interpersonal skills are necessary and must be a strong team player who can work with diverse personalities.
  • Customer-focused with a professional and welcoming demeanor.


#117522


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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