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Administration Specialist
4 weeks ago
- Manage Entrance Activities like keeping up to date the Lobby Track check-in system for employees, contractors and visitors
- Manage Mail / Couriers (Fed Ex) for incoming and outgoing packages and related items
- Phone and switchboard management of incoming calls
- Invoice processing of Direct Expenses (Payments / Credits) for Suppliers and Vendors
- Make sure Suppliers and Vendors' accounts are in good standing and help reconcile statements
- Support the invoicing process by educating vendors on what documentation / invoice format Kuehne+Nagel requires and introduce them to the Kuehne+Nagel Supplier Finance Programs (i.e.Tradeshift)
- Temporary Labor Support as needed – Manage weekly activities with Temporary Agencies, adding to UKG Ultipro,
- Purchase Request (PR) / Purchase Order (PO) and proper G/L – Branch / Department Code bookings
- Overall support and assistance as Office Manager back-up
- You will report to the Office Manager
- 2+ years of similar work experience
- Coordinate multiple tasks simultaneously and prioritize each
- Experience communicating in a proficient manner with all levels of associates through email and other forms of communication
- General operating software / hardware knowledge relating to MS Suite, and ability to create documents, spreadsheets, reports, and graphic presentations (V-Lookups beneficial)
- Experience handling sensitive information confidentially
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