Administration Specialist

3 weeks ago

Chicago, United States Kuehne Nagel Full time
Would you like to launch your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Chicago site is looking for a new Administration Specialist to join our Administration team. Your Role As our Administrative Assistant, you will be responsible for tasks related to the administration of the branchâs Reception and General Accounting activities in an efficient and compliant manner. Your Responsibilities
  • Manage Entrance Activities like keeping up to date the Lobby Track check-in system for employees, contractors and visitors
  • Manage Mail / Couriers (Fed Ex) for incoming and outgoing packages and related items
  • Phone and switchboard management of incoming calls
  • Invoice processing of Direct Expenses (Payments / Credits) for Suppliers and Vendors
  • Make sure Suppliers and Vendorsâ accounts are in good standing and help reconcile statements
  • Support the invoicing process by educating vendors on what documentation / invoice format Kuehne+Nagel requires and introduce them to the Kuehne+Nagel Supplier Finance Programs (i.e.Tradeshift)
  • Temporary Labor Support as needed â Manage weekly activities with Temporary Agencies, adding to UKG Ultipro,
  • Purchase Request (PR) / Purchase Order (PO) and proper G/L â Branch / Department Code bookings
  • Overall support and assistance as Office Manager back-up
  • You will report to the Office Manager
Your Skills and Experiences
  • 2+ years of similar work experience
  • Coordinate multiple tasks simultaneously and prioritize each
  • Experience communicating in a proficient manner with all levels of associates through email and other forms of communication
  • General operating software / hardware knowledge relating to MS Suite, and ability to create documents, spreadsheets, reports, and graphic presentations (V-Lookups beneficial)
  • Experience handling sensitive information confidentially
Good Reasons to Join There has never been a better time to work in logistics. Bring your skills to an industry that offers stability and international career growth. We offer a great compensation and medical/dental benefits package, employee discounts, tuition reimbursement, excellent training programs, and a fun, and interesting global work environment. #LI-KE1

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