Operations Support Specialist

3 days ago

Bloomington, United States Ultimate Staffing Full time

Job Responsibilities/Description:

  • Provide support to internal teams on accounting, operations, and compliance matters, ensuring timely resolution of any issues.
  • Manage and track client accounts across multiple systems, ensuring that appropriate actions are taken to resolve any incoming activities or issues.
  • Collaborate with different departments to address challenges and enhance the efficiency and effectiveness of the team by contributing to various projects.
  • Monitor daily work requirements, tasks, and overall team performance, ensuring alignment with department standards.
  • Offer feedback to supervisors on daily operations to maintain smooth and continuous workflows.
  • Ensure adherence to documented policies, procedures, and internal controls through communication via email and the Customer Relationship Management (CRM) system.
  • Maintain documented procedures for projects such as onboarding advisors, opening new accounts, and managing current accounts.

Qualifications:

  • Bachelor's degree in Business, Organizational Management, or a related field.
  • 0-2 years of professional experience, with training provided
    • Previous client or customer service experience is a plus, even from industries like hospitality (e.g., serving, banking, retail sales).
    • This role will support remote advisors, assisting with tasks such as opening new accounts, handling paperwork, transferring funds, and onboarding new clients.
  • Proficiency in Microsoft Office 365.
  • Strong planning and organizational skills, attention to detail, customer service experience, eagerness to learn, and problem-solving abilities.

Additional Info:

  • Pay range: $45-55K
  • Schedule: Hours: around 8am-4:30pm Monday - Friday
  • Location: Hybrid work schedule after training

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Mission Specialist Operations Analyst

    5 days ago

    Bloomington, Illinois, United States Orbis Operations Full time

    Job OverviewOrbis Operations is seeking an experienced Mission Specialist Operations Analyst to join our team as part of a large, customer-run program in specialized mission-focused offices.

  • Strategic Intelligence Research Specialist

    1 week ago

    Bloomington, Illinois, United States Orbis Operations Full time

    Job OverviewOrbis Operations is seeking an experienced Strategic Intelligence Research Specialist to lead all source research for a client in the US Intelligence Community.The ideal candidate will have the opportunity to demonstrate intellectual agility, all source analysis, and research acumen by leading data collection and data analysis activities to...

  • Facilities Support Operations Specialist

    7 days ago

    Bloomington, Indiana, United States Arrow Staffing Inc Full time

    Job Overview:Arrow Staffing Inc is seeking a skilled Facilities Support Operations Specialist to join our team. This role provides administrative and logistical support to the maintenance department, ensuring the smooth operation and upkeep of facilities.Key Responsibilities:Receive and process maintenance requests from departments or internal systems.Track...

  • Mobile MRI Imaging Specialist

    5 days ago

    Bloomington, Indiana, United States Healthcare Support Full time

    Job Title: Mobile MRI Imaging SpecialistWe are seeking a highly skilled Mobile MRI Imaging Specialist to join our team at Healthcare Support in Monroe, North Carolina. This is a fantastic opportunity for professionals looking to work with the latest imaging technology and contribute to delivering exceptional patient care.Key Responsibilities:Operate mobile...

  • IT Support Specialist

    6 days ago

    Bloomington, Indiana, United States New Charter Technologies Full time

    Job Title: IT Support SpecialistJob Summary:We are seeking a highly skilled IT Support Specialist to join our team at New Charter Technologies. As an IT Support Specialist, you will be responsible for providing technical support to our clients, troubleshooting technical issues, and ensuring that our clients' IT systems are running smoothly.Key...

  • Executive Support Specialist

    2 days ago

    Bloomington, United States Trinity Home Medical Full time

    Job Title: Executive Support SpecialistAbout Trinity Home MedicalWe are a healthcare provider dedicated to delivering exceptional patient care. Our team is committed to excellence, and we are seeking an Executive Support Specialist to join our administrative support staff.SalaryThe estimated salary for this position is $55,000 - $65,000 per year, depending...

  • Admin Support Specialist

    2 weeks ago

    Bloomington, United States Centrex Rehab Full time

    Centrex Rehab is looking for an Admin Support Specialist for its corporate office team located in Bloomington, MN. This is a full-time role with benefits eligibility. The ideal candidate will be a collaborative team player who is highly organized and possesses great attention to detail. This role is a great opportunity to start your career in a health care...

  • Admin Support Specialist

    2 weeks ago

    Bloomington, United States Centrex Rehab Full time

    Centrex Rehab is looking for an Admin Support Specialist for its corporate office team located in Bloomington, MN. This is a full-time role with benefits eligibility. The ideal candidate will be a collaborative team player who is highly organized and possesses great attention to detail. This role is a great opportunity to start your career in a health...

  • Financial Operations Specialist

    6 days ago

    Bloomington, United States Hilo Talent Partners Full time

    Job OverviewHilo Talent Partners is seeking a skilled Financial Operations Specialist to support our clients in the greater Minneapolis/St. Paul metropolitan area.

  • Medical Support Specialist

    1 week ago

    Bloomington, Indiana, United States US Derm Support Roles Full time

    Job Overview">We are seeking a skilled Medical Assistant to join our team at the US Derm Support Roles clinic in Bloomington, IN. This is an excellent opportunity for a medical professional to work closely with a dermatologist and contribute to a dynamic healthcare environment.

  • Technical Operations Specialist

    2 days ago

    Bloomington, Illinois, United States Peraton Full time

    Job OverviewWe are seeking a skilled Technical Operations Specialist to perform technical intelligence collection and evaluation of technical and scientific data to provide unique insights related to targeting and collection efforts.This role involves technical analysis and exploitation of data sets, as well as reporting findings and guiding intelligence...

  • Support Specialist

    2 days ago

    Bloomington, Indiana, United States Developmental Services, Inc. - Bloomington Full time

    The Developmental Services, Inc. is seeking a Support Specialist to join their team in Bloomington.As a Support Specialist, you will play a vital role in helping individuals with disabilities build strong social skills and encourage independence.Your primary goal will be to create an environment that allows the client to thrive, providing support to ensure...

  • Retail Operations Specialist

    6 days ago

    Bloomington, Illinois, United States Walmart Full time

    OverviewAs a Retail Operations Specialist at Walmart, you will be responsible for ensuring the smooth operation of our fuel stations.

  • Operational Innovation Specialist

    1 week ago

    Bloomington, Indiana, United States La-Z-Boy Inc. Full time

    Transforming the World of ComfortLa-Z-Boy Incorporated is a leading residential furniture producer, seeking an exceptional Operational Innovation Specialist to join our team in Monroe, MI. With a focus on creating lasting relationships and driving innovation, we're committed to delivering exceptional comfort experiences.About the RoleThis role will support...

  • Intelligence Operations Policy Specialist

    7 days ago

    Bloomington, Illinois, United States Sancorp Consulting LLC Full time

    Job OverviewSancorp Consulting LLC is seeking a highly skilled Intelligence Operations Policy Specialist to provide expert support to the Office of the Under Secretary of Defense for Intelligence and Security Sensitive Activities & Special Programs (SASP).

  • Educational Support Specialist

    6 days ago

    Bloomington, Illinois, United States Tysons Corner Children's Center Full time

    We are seeking a highly motivated and experienced Educational Support Specialist to join our team at Tysons Corner Children's Center.The ideal candidate will have at least two years of experience working with children aged 6 weeks to 6 years in a childcare environment. As an Educational Support Specialist, you will be responsible for supporting the classroom...

  • Laboratory Operations Specialist

    1 week ago

    Bloomington, Indiana, United States Central Garden & Pet Full time

    About the JobWe are seeking a skilled Laboratory Operations Specialist to join our team at Central Garden & Pet.

  • Operating Room Nurse Specialist

    7 days ago

    Bloomington, Indiana, United States TotalMed Staffing Full time

    TotalMed Staffing Job Opportunity At TotalMed Staffing, we're looking for a skilled Operating Room Nurse Specialist to join our team. This role is an excellent opportunity for nurses who want to work in a fast-paced and dynamic environment. About the Role As an Operating Room Nurse Specialist, you'll be responsible for providing high-quality patient care...

  • Administrative Support Specialist

    7 days ago

    Bloomington, Indiana, United States Proactive Full time

    At Proactive, we are seeking a highly skilled Administrative Support Specialist to provide top-notch administrative support to our health center staff.Job SummaryThis is an exciting opportunity for a motivated and detail-oriented individual to join our team and contribute to the success of our organization. As an Administrative Support Specialist, you will...

  • Senior IT Business Operations Specialist

    6 days ago

    Bloomington, United States Apogee Enterprises Full time

    **Job Title:** Senior IT Business Operations SpecialistApogee Services Inc. is seeking an experienced Senior IT Business Operations Specialist to join our team. As a key member of our organization, you will be responsible for ensuring that IT requests are strategically aligned and delivered efficiently. Your role will involve interfacing with various...