Japanese Bilingual Administrative Executive

2 months ago


Los Angeles, United States KIMITAKE, INC. Full time

Company Description

KIMITAKE, Inc. is a fine jewelry brand from Japan. We combine Japanese tradition with contemporary flair, expressing the miracle of birth, encounters between people, and new emotions born from them through elegant and exceptional pieces. KIMITAKE's deep respect for Japanese tradition and culture is reflected in every aspect of our work, from each piece of jewelry to our packaging.


Our ideal candidate is someone who thrives in a fast-paced, dynamic environment. This role is perfect for individuals who enjoy taking initiative, are excited by new tasks, and are eager to contribute to a vibrant team of young professionals.


Role Description

This is a full-time on-site role as a Japanese-English Bilingual Administrative Assistant at our Los Angeles office in Westwood.

The Administrative Assistant's responsibilities will include but not limited to:


Management Tasks:

  • Oversee financial management (invoice, reimbursements, bank transactions, etc.) and payroll processes
  • Provide basic internal IT support (Google Workplace, Shopify)
  • Manage jewelry inventory
  • Plan, prepare, and promote events
  • Provide after-event follow-up (home parties and retail store events)


General Clerical Tasks:

  • Handle phone calls and manage incoming/outgoing mail and packages
  • Manage office supplies and facility operations
  • Prepare documents using Excel, Word, PowerPoint, etc.


Interpretation and Translation Tasks:

  • Provide Japanese-English interpretation during outside and internal meetings, both in-person and online
  • Translate internal documents and contracts with clients


Import/Export Tasks:

  • Handle payment of customs duties
  • Communicate with shipping companies


Executive Support:

  • Manage and coordinate schedules with the executive team
  • Arrange meals and travel (flights, restaurants, hotels, etc.) for executives


Qualifications

  • Fluent in English and Japanese
  • Previous administrative and business interpretation experience
  • Excellent verbal and written communication skills
  • Attention to detail and strong organizational skills
  • Ability to multi-task and prioritize tasks effectively
  • Bachelor's degree in Business or a related field is a plus


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