Administrative Assistant

1 month ago


Edison, United States Wakefern Food Corp. Full time

Core Functions / Minimum Requirements

The core functions of this position include, but are not limited to, the following:

  • Perform administrative duties:


  1. Answer phone calls in a polite and professional manner and forward messages as needed
  2. Calendar maintenance for Directors and Department Managers, including prioritization, reminders and coordination across departments
  3. Processing of invoices and legal documents (signature and retention)
  4. Check daily interoffice mail and external mail
  5. Maintain functionality of and schedule service for printers, copiers and fax machines
  6. Order and maintain office supplies
  7. Develop and carry out an efficient documentation and filing system
  • Coordinate and organize meetings, including scheduling, setting agenda, sending reminders and order catering, as necessary.


  1. Operate audio-visual systems during meetings, record minutes and ensure that meetings don’t exceed time limits
  • Create and input division expense reports
  • Make travel arrangements for Directors and Managers including requisition, hotel, flight reservations, ground transportation, etc.
  • Maintain vacation schedules for both departments that will be supported
  • Process HR e-reqs and epafs
  • New hire set up and onboarding
  • Performs other duties as assigned


Knowledge and Skill Requirements:

  • Previous experience in an Administrative role
  • Ability to work in a fast paced environment, with demonstrated ability to multi task and resolve problems effectively and efficiently
  • Demonstrated record of fully competent administrative skills: writing, proofing, ability to organize, coordinate, and follow through on projects. The ability to handle multiple requests from internal and external customers.
  • Must possess strong personal computer skills including Microsoft Office/Word, Excel, PowerPoint, Outlook, Oracle, PeopleSoft, Ad Management and Concur
  • Excellent organizational, verbal and written skills with ability to prioritize work under pressure to meet strict deadlines
  • Have strong customer service and teamwork skills with a willingness to assist others


Working Conditions & Physical Demands

  • Ability to monitor computer screens for long periods of time
  • Ability to work a hybrid schedule, with a current requirement of 4 days in person, as established by the division
  • Ability to flex hybrid schedule to attend important meetings and vendor or store visits based on business needs


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