Mailroom and Facilities Associate

4 weeks ago


New York, United States CitiStaffing Full time

Mailroom and Facilities Associate

Global Foundation is looking to hire a Mailroom Associate and Facilities Associate to join their growing team

Mailroom Associate Responsibilities Include:

  • Receive, sort and distribute the mail at all multiple office locations
  • Take care of inter and intra-office mail and packages
  • Act as a messenger to deliver important or time sensitive packages
  • Track parcels from various vendors and messenger services, to ensure on-time delivery
  • Restock supplies throughout various locations including copy paper, supply kiosks and maintaining conference rooms
  • Schedule & ensure proper handling of secure shredding and other Iron Mountain materials
  • Manage vendor relationships, accounts, passwords and invoices
  • Assist office services team with special projects

Mailroom Associate Qualifications Include:

  • Minimum of 3+ years experience in a Mailroom or Office Services role
  • Intermediate PC skills including Outlook, Microsoft Word and Excel
  • Ability to lift/move heavy materials as needed
  • Excellent customer service and verbal communication skills while working with employees at all levels of the organization and senior management
  • Flexibility with scheduling depending on projects and team coverage
  • Experience with UPS, FedEx, international shipments & customs forms is a plus


Facilities Associate Responsibilities Include:

  • Daily building site walks and documenting maintenance/repair issues inside and outside the building
  • Responsible for Facilities related projects and issues including performing and making the decision on when vendor assistance is needed
  • Coordinate with Security and oversee vendors at locations within the building
  • Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual
  • Assist and coordinate internal moves and space quality issues
  • Knowledge of local laws pertaining to energy conservation


Facilities Associate Qualifications Include:

  • Bachelors’ degree is a plus
  • Minimum of 5 years in site operations, construction, or project management with jack-of-all-trades capabilities
  • Solid PC skills including Microsoft Office
  • Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
  • Experience working with service providers and vendors
  • Experience with event planning and execution desired


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