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Administrative Assistant
3 months ago
As the Administrative Assistant at this DC law firm, you will be providing administrative support to a small but determined law firm. The ideal candidate brings multitasking, general office support and in-person and remote coordination of busy calendars with a humble, client-minded spirit. This role requires juggling a lot with a sense of urgency to meet the needs of a small firm while managing day-to-day administrative tasks. If you possess diligent administrative skills and bring positivity into the workplace, send in your resume today
About the Job:
- Maintain calendars and scheduling needs for the firm; schedule in-person and virtual meetings and appointments.
- Monitor the office; greet clients and guests upon their arrival, maintain an organized and stocked space, collect and distribute mail and packages, and prepare shared meeting rooms.
- Assist with organization of office events and gatherings such as team lunches, meetings, and celebratory events.
- Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
- Maintain and develop strong relationships with clients and staff to help provide superior service.
- Liaise with the administrative support team to facilitate communication and coordinate projects in a deadline-driven environment.
- Manage ad hoc administrative requests and office support.
- Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
About the Culture:
- This firm is committed to supporting staff through mentorship and development opportunities.
- Offers competitive benefits with 100% employer-paid health coverage and PTO plans.
- A tight-knit firm which enjoys giving back to their boutique team through team gatherings and staff recognition opportunities.
About You:
- Coordinator and administrator spirit. You have a Bachelor’s degree in hand with a minimum of one (1) year of experience in an office or hospitality setting assisting operational, administrative or similar duties.
- Service oriented. Everyone is comfortable coming to you; you always have/get the answers.
- Professional. You will make a great impression representing the firm to the public and you know how to compose professional emails and documents.
- Adept. You are a problem solver through and through and genuinely enjoy supporting a team.
- Articulate. It’s essential that you possess strong written and verbal communication skills; strong customer service delivery will stand out to this employer.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
