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Executive Assistant

2 months ago

Atlanta, United States TransPerfect Full time

Who We Are:


TransPerfect is the world's largest provider of language services and technology solutions for global business. From offices in over 100 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. More than 5,000 global organizations employ TransPerfect's GlobalLink® technology to simplify management of multilingual content. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong.


What You Will Be Doing:


The Executive Assistant will be responsible for maintaining calendars, scheduling meetings, coordinating travel, & tending to any other administrative needs that pop up daily. Using thoughtful planning & an impeccable organization system, the Executive Assistant preps the executive for each workday.


In addition to being ultra-organized, you'll thrive in this role if you're good at finding solutions to all kinds of different problems and you are a clear communicator. The Executive Assistant facilitates communication with some of the key executive’s most important contacts and also serves as a key member of the organization to communicate and execute tasks from the management team.


  • Ensure a successful day-to-day for the executive
  • Manage the executive’s calendar, scheduling all meetings & personal engagements requested & overseeing them through completion
  • Handle all travel arrangements
  • Arrange dinner plans and client entertainment bookings, this role is best for someone who is excited to create and deliver great experiences
  • Anticipate how to make each day as successful as possible & act accordingly (e.g., complete necessary research, and prepare materials in advance)
  • Maintain relationships with the executive’s management team, employees, friends, & guests, communicating with them over email, phone & in person
  • Support with planning & coordinating corporate meetings & management off-sites
  • Complete any additional administrative tasks required of the executive department
  • Assist the marketing & communications team with media opportunities for the executive, including photo & video shoots, internal communications platforms, incoming PR requests, & speaking engagements
  • Stay up-to-date on company happenings & priorities, keeping your finger on the pulse of the organization's needs
  • Report on business performance, using qualitative and quantitative data
  • Research and find answers to questions, big and small- it could be looking for a local vendor, or understanding a new policy in a foreign country
  • Manage different projects, some more complex, some more simple- there will be a variety of work, our business is dynamic and always changing and growing
  • Personal Assistant Work: Ordering/Picking up/Dropping of lunches, dry cleaning, travel, expenses, personal appointments, etc.


Who We Are Looking For:

  • Interested in pursuing a long-term career in business, business management, or related field
  • Backed by at least 3-5 years of executive/personal assistant experience
  • Incredibly detail-oriented & organized (you have a system for keeping track of all your tasks and not letting things slip through the cracks)
  • Logical thinker & rational decision-maker
  • Emotionally intelligent & naturally empathetic
  • Can maintain composure and work well under pressure
  • Takes ownership of all tasks, large & small and approaches work with a proactive attitude
  • A highly skilled communicator (over email, in person, phone, all of it); can keep track of multiple communication threads and relationships
  • Optimistic & high-energy
  • Able to handle multiple different types of tasks, adaptable to changes
  • Available after work hours and weekends


Where Your Career Is Going:

At TransPerfect, there are a lot of growth opportunities. The successful candidate will be ambitious and motivated with the ability to learn quickly. If you’re ready to join a growing company and jumpstart your career, we want to hear from you All departments offer career growth and development that can combine your skills, interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company.


End your job search and find your career at TransPerfect #careersNOTjobs.


Why TransPerfect:

For more than 25 years, we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients.


We also offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other TransPerks. You even get your birthday off because let's face it, we're stoked that you were born.


TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law


For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com