Project Coordinator

1 month ago

Tampa, United States Metro Development Group Full time

Metro Development Group is the largest master-planned community developer in the Southeast. We are committed to forward-thinking, implementing innovative technology and world-class amenities to remain the gold standard in the development of master-planned communities.


We seek a detail-oriented and proactive Project Coordinator to join our Due Diligence & Entitlements team. The Project Coordinator will play a crucial role in supporting the successful execution of land development projects by assisting in project planning, coordination, and administrative tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for contributing to developing vibrant communities. Below are the basic guidelines for what the role entails. Note that you will be asked to do more than what is listed, and the overall intent is to help support the team where needed.


This role is a great entry point into future opportunities at our quickly growing company. At Metro, we strongly believe in autonomy, so we look for smart people who see the opportunity for change and are proactive enough to make it happen.


Key Responsibilities:

  • Provide support to the due diligence and entitlements team, including scheduling meetings, managing calendars, preparing agendas, summarizing meeting notes and driving action items.
  • Assist with permitting processes by gathering required documents, completing applications, and coordinating with regulatory agencies, engineers, attorneys and other parties to obtain necessary approvals.
  • Maintain accurate and up-to-date project documentation and files including contracts, permits, plans, and correspondence.
  • Ensure project files are organized and accessible.
  • Maintain/update contracts, change orders, and other relevant logs.
  • Track and update permitting schedules including deadlines for submittals, reports, requests for additional information, hearings, etc.
  • Monitor project budgets and expenses by tracking costs, processing purchase orders for review, and reconciling financial data against budget allocations.
  • Assist with project accounting by coordinating between project management, finance, and accounting, and ensuring timely payments.
  • Identify and mitigate project risks by monitoring project progress, identifying potential issues or delays, and addressing challenges proactively.
  • Coordinate event management with all stakeholders including but not limited to property tours, fundraisers, team outings, etc.
  • Manage and route the approval process of all documents requiring signatures or notarization.
  • Oversight and enforcement of general office policies, procedures and etiquette.
  • Prepare maps, graphics, spreadsheets and analyses as needed.


The above description and responsibilities represent some of the more important aspects of the position, however, all duties and responsibilities are not necessarily listed, and those listed are intended as a guide to the general nature of the position.


Qualifications:

  • Bachelor's Degree in Business Administration, Construction/Project Management, Real Estate, Finance, or related field.
  • 2+ years of experience in project coordination, administrative support, or similar role. Preferably with a homebuilder, developer, or telecom provider.
  • Experience in coordinating multiple projects preferred.
  • Driven to consistently exceed expectations, and one who actively seeks opportunities and proposes solutions.
  • Software savvy is a must. MS Office (Excel/OneNote), Google Suite, Airtable, GIS, Slack, Adobe, Revu.
  • Excellent written and verbal communication skills.
  • Proven ability to effectively manage competing priorities and deadlines.
  • Ability to handle high workloads and a fast-paced environment while maintaining focus and adding value.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks without compromise.
  • Highly flexible, available, and responsive.
  • Ability to work successfully in a team and build effective inside and outside working relationships is essential.
  • Person of high ethics, integrity, honesty with lots of passion, drive, and a sense of humor.


Additional Requirements:

  • Metro Development Group maintains a zero-tolerance drug and alcohol-free workplace policy. Offers of employment are conditioned upon the completion of a pre-employment drug test.
  • Employees must be legally authorized to work in the US without sponsorship.


What we offer:

  • Competitive pay
  • Opportunities for career growth
  • Training and mentorship from successful leaders in the Land Development Industry
  • Excellent Medical, Dental, Vision and Life Insurance
  • 401(k) Retirement Plan
  • PTO Paid Time Off
  • Paid Holidays


Work Environment:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

  • Typical office environment with low-level noise exposure.


Job Type: Full-time/Exempt

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