Administrative Assistant

7 days ago

Batavia, United States TekWissen ® Full time

Job Title: Administrative Assistant

Duration: 2+ Months

Location: Batavia, IL 60510

Job Type: Contract

Work Type: Onsite

Shift: (Mon - Fri, 8:30 AM - 5:00 PM)

Pay Rate: $25-25/ Hourly/ W2


Overview:


TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the second-largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff—each supporting UChicago’s mission of inquiry and academic excellence.Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world’s most pressing medical challenges.


Job Description:

  • We are seeking a highly organized and proactive Administrative Assistant to support the transition team with a range of administrative functions.
  • This role involves scheduling, drafting communications, planning meetings, and managing various projects.
  • The ideal candidate will be detail-oriented, capable of multitasking, and possess excellent communication skills.

Key Responsibilities:


Scheduling & Calendar Management:

  • Coordinate and manage executive and team calendars.
  • Schedule and confirm appointments, meetings, and events.
  • Handle travel arrangements and accommodations as needed.

Drafting Communications:

  • Draft, proofread, and edit internal and external communications, including emails, memos, and reports.
  • Prepare and distribute meeting agendas, minutes, and follow-up action items.
  • Serve as a liaison between departments and external partners.

Meeting & Event Planning:

  • Organize and coordinate meetings and events.
  • Prepare meeting materials and ensure all logistical arrangements are in place.
  • Follow up on action items and track progress to ensure timely completion.

Project Management:

  • Assist with planning and executing various projects.
  • Monitor project timelines and deadlines, ensuring deliverables are met.
  • Prepare status reports and update stakeholders on project progress.

Job Skills & Competencies:


Organizational Skills:

  • Ability to manage multiple tasks and prioritize effectively.

Communication Skills:

  • Excellent written and verbal communication skills; ability to draft clear, professional documents and correspondence.

Attention to Detail:

  • Strong focus on accuracy and thoroughness in all tasks.

Time Management:

  • Capable of managing time efficiently and meeting deadlines.

Technical Proficiency:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).

Interpersonal Skills:

  • Strong ability to work collaboratively with team members and interact professionally with clients and stakeholders.

Problem-Solving:

  • Ability to identify issues and develop practical solutions.

Discretion:

  • Ability to handle highly sensitive information with confidentiality.

Education & Experience:

  • High School Diploma or equivalent required; Associate's Degree or higher preferred.
  • Minimum of 2-3 years of administrative experience, preferably in a corporate or professional setting.
  • Experience in project management and event planning is a plus.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.

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