Administrative Support Specialist

4 days ago


Batavia, New York, United States Bowhead Full time
Job Title: General Clerk III

Overview:

Bowhead is seeking a highly organized and detail-oriented General Clerk III to provide support for the Document Management Support Services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and conducting research and drafting documents.

Responsibilities:
  • Maintain and organize files, including paper and electronic correspondence and packages
  • Receive, open, date stamp, sort, and distribute in-bound mail
  • Interfile correspondence in case files
  • Shelve/re-shelve files as appropriate
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests
  • Route or file materials that concern legal or specialized matters (e.g., briefs, correspondence, exhibit packets)
  • Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule document retention standardization policy and procedures
  • Enter/upload data into PLAnet (OPLA's electronic alien file repository), including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, court decisions
Qualifications:
  • High School Diploma or equivalent required
  • Minimum of one (1) year experience in an administrative office environment required
  • Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen
Physical Demands:
  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend, and squat periodically
Security Clearance:

Must be able to obtain a security clearance at the Public Trust level. US Citizenship is a requirement for Secret clearance at this location.



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