Executive Administrative Assistant

3 months ago

Minneapolis, United States MEDA - Metropolitan Economic Development Association Full time

JOB SUMMARY

The Executive Administrative Assistant will support the executives in achieving greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team.

The EA must have excellent written and verbal skills, the ability to handle multiple tasks, and strong attention to detail. The Executive Assistant will perform, coordinate, and oversee administrative duties while providing an extensive level of support enabling the Executive Leadership Team to work more efficiently and effectively towards reaching the organization’s growth goals.


ESSENTIAL DUTIES AND RESPONSIBILITIES


Communications

· Record, transcribe meeting notes and supporting documents for board meetings and executive team meetings.

· Act as the first point of contact on behalf of the EVP with internal and external clients

· Manage multiple calendars (Arrange meetings and appointments and provide reminders)

· Effectively relate well with others, including supervisors, colleagues, and individuals. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.

Reporting

· Produce reports, presentations, and briefs (document minutes and accurately enter data)

· Convey information both orally and in writing to supervisors, colleagues, and individuals, inside and outside the organization, using language and a format the audience will best understand.

· Take personal responsibility for the quality and timeliness of work. Meet productivity standards, deadlines, and work schedules.

All other duties as assigned


QUALIFICATION STANDARDS


Required Experience

· Scheduling experience for C-Level executives

· Sense of curiosity, urgency and accountability that lends itself to creative problem solving

· Ability to manage multiple projects and assignments in a timely and quality manner

· Able to work independently and with the C Level Executives

· Ability to influence and establish credibility, trust, and confidence with clients and colleagues.

· Ability to write well, communicate verbally in a succinct and persuasive manner, and interact effectively with a wide range of individuals, e.g., colleagues, lenders, funders, low-wealth and minority borrowers, and technical assistance providers.

· Strong analytical, time management, and organizational skills, including a high level of attention to detail and ability to work independently.

· 3-5 years’ experience as an Executive Assistant to a high-level executive in a deadline-oriented business environment

· Proficiency in MS Office with emphasis on Excel and Outlook calendaring, HR liaison, travel, corporate correspondence

· High level of discretion, maturity, and sense of humor

· Impeccable written and verbal communication skills; diplomacy and tact

Preferred Experience

· Experience working with board management software

· Microsoft Excel & Microsoft Calendaring: 5 years

· Experience in non-profit board participation and government advisory committee participation


Substitution Note: Any satisfactory combination of experience and training which clearly demonstrates the ability to perform the above-described duties, as determined by the employer.


Physical & Schedule Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; and climb stairs. Specific vision abilities required include ability to read printed materials and computer monitors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required. All employees are responsible for following applicable MEDA policies and procedures as defined by their manager and Employee Handbook.

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