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Intellectual Property Legal Assistant

1 month ago

Des Moines, United States BrownWinick Full time

About Us:

BrownWinick is a dynamic business-focused law firm based in Des Moines, Iowa serving a diverse client base with a variety of legal issues. We help leading companies advance complex business interests while delivering tailored commercial solutions through our dedicated approach to quality and service.


As a firm we strive to solve client challenges through a business partner approach to law with a responsive, approachable, and empowered team.


Why Join Us:

BrownWinick Law Firm named in the Des Moines Register’s “Top Workplace in Iowa” for 2023.


Thrive in a fast-paced, growth-oriented firm.


Make a real impact with meaningful work.


Opportunity for career advancement and professional development.


What You'll Do:

As an Intellectual Property legal assistant at BrownWinick Law Firm, you'll be an essential part of our success story.


You will play a crucial role in supporting attorneys and paralegals by providing administrative support to manage the complexities of intellectual property matters. In this role, you will contribute to the effective management and protection of clients' intellectual property assets, ensuring their innovations and creative works are safeguarded and legally protected.


Key Responsibilities:

  • Accounts Receivable: Review aging reports, identify outstanding balances, and follow up with clients.
  • Billing: Track billable hours and expenses, ensuring accurate client billing.
  • DocuSign Requests: Send and manage DocuSign requests for IP documents.
  • New Matter Setup: Collect client information and create new matter files.
  • Engagement Letters: Prepare and ensure compliance of engagement letters.
  • Matter Transfers: Assist in transferring IP matters from other firms.
  • Correspondence: Draft and send patent and trademark correspondence.
  • Deadline Management: Monitor and follow up on IP filing deadlines and renewals.
  • Data Collection: Collect and report data from the firm’s docketing system.
  • Record Management: Maintain and organize IP documentation.
  • Document Filing: File assignments and declarations with patent/trademark offices.
  • Report Distribution: Distribute weekly docket reports.
  • Invoice Processing: Review and process invoices from foreign counsel.
  • Client Payment Follow-Up: Contact clients with overdue payments.
  • Meeting Coordination: Schedule monthly IP team meetings and coordinate lunches.
  • CLE Tracking: Track and manage CLE credits for attorneys.


Qualifications:

Proficiency in multitasking, prioritizing assignments, and consistently meeting deadlines

Proficient in fostering productive collaborations and leveraging critical thinking skills to support the team and practice area

Exceptional organizational skills and acute attention to detail

Skill in devising efficient strategies to tackle challenges, particularly when faced with time constraints

Strong communication skills, both written and verbal


Bonus Points for:

Familiarity with NetDocs or Docketing Software


Benefits:

Competitive salary

Comprehensive health, dental, and vision coverage

401(k) retirement plan with employer match and profit-sharing plan

Life and LTD benefits

Family Bonding Paid Leave

Paid time off and flexible work arrangements

Continuing education opportunities

Volunteer time

Paid parking


How to Apply:

Ready to embark on this exciting journey with us? Please apply directly via LinkedIn or via e-mail at careers@brownwinick.com


Join BrownWinick Law Firm and be a part of a dynamic team where we thrive as a firm and empower our people to reach their highest potential.