Administrative Assistant
1 month ago
Key Responsibilities:
• Orchestrating meetings by compiling and preparing essential documents, coordinating agenda items, and ensuring the partner is thoroughly briefed.
• Proactively managing the partner's agenda, anticipating potential conflicts, and optimizing time allocation.
• Providing executive-level administrative support, encompassing email management, composing communications, organizing files, managing invoices, expenses, and tax documents, and preparing presentations.
• Updating and maintaining calendars, promptly communicating any modifications.
• Furnishing administrative assistance for various business requirements, including making travel arrangements and liaising with accounting professionals for monthly reporting.
Ideal Candidate Traits:
• Proactive, detail-oriented, and highly organized with exceptional multitasking skills.
• Displays tact, diplomacy, and discretion, particularly when handling sensitive information.
• Exhibits strong communication abilities, adept at engaging individuals at all levels, particularly senior executives.
• Dedicated, persistent, and renowned for offering dependable support.
• Demonstrates a profound understanding of the business, facilitating effective prioritization and problem-solving. • Proficient with technology, including the Microsoft Office Suite and travel/expense systems like SAP Concur.
• Capable of working independently or collaboratively, adaptable to evolving priorities.
• Demonstrates professionalism, sound judgment, and discretion in all interactions.
• Capable of executing tasks with precision, attention to detail, and efficiency.
• Skilled in research, problem-solving, and conflict resolution.
• Willing to collaborate with other administrative team members and provide backup assistance as needed.
Requirements:
• Bachelor’s Degree
• Minimum 3 years of support function experience
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and SharePoint
• Familiarity with SAP Concur preferred
• Strong interpersonal and communication skills
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
• Tech-savvy and proactive in enhancing efficiency with available tools
• Works effectively in a team environment and offers support as required.
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