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Department Administrator

3 months ago

Carlsbad, United States Ionis Pharmaceuticals, Inc. Full time

Job Description

An employer in the Pharmaceutical industry is looking for a Department Administrator to join their Commercial Operations team. Responsibilities will include executive and general administrative support. Our ideal candidate has exceptional attention to detail with a high level of accuracy, a strong work ethic, and is proactive and customer-service oriented. Proficiency knowledge of Microsoft Office is required (e.g., Word, Excel, PowerPoint, MS Teams, Outlook).

Some responsibilities of the Department Administrator will include but are not limited to:

- Position is based in Carlsbad and interacts with employees remote and hybrid in support of the department

- Manage Department and Team Calendars using Outlook

- Manage all aspects of travel (domestic and international) and prepare expense reports using Concur

- Manages all logistics for key department initiatives (e.g., space, people contact lists, travel plans, meals, etc.)

- Management of departments contracts (via Conga), purchase orders (via Coupa), and consultant privileges requests and maintenance (via Conga)

- Liaison with Finance for invoices processing and payment

- Manage and maintain extremely confidential/sensitive matters

LOCATION:

- This person will sit onsite 5 days per week in Carlsbad, CA

SCHEDULE:

- Monday - Friday

- 8am - 5pm PT (some flexibility)


Pay

$25hr - $32hr