Administrative Assistant

2 weeks ago


Overland Park, United States Russell Tobin Full time

Position Title: Executive Assistant

Location: Overland Park, KS 66211

Pay rate: $41-42.66/hr. on w2.

Job Description:

• Organizes flow of administrative work through supervisor’s office.

• Organizes and prioritizes activities for manager(s), including controlling access to manager’s calendar.

• Maintains manager's or work group's calendar.

• Acts as manager's delegate in assigned areas.

• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager.

• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents.

• Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager’s views, philosophy, and some understanding of technical matters.

•Researches, analyzes and summarizes information.

• Participates in developing, administering and communicating policies and procedures.

• Serves as a resource to others in the resolution of problems and issues. Refers the most complex issues to management.

• Contributes to the development of other department or company initiatives.

• Generates or distributes ad hoc reports using various business systems and databases.

• Generates simple to complex documents, such as letters, memos, spreadsheets and presentations.

• Creates expense reports.

• May coordinate completion of timesheets.

• Reviews and approves timesheets.

• May code, route, and track invoices.

• May review expense reports for compliance.

• May verify accuracy of invoices prior to approval.

• Performs other general clerical duties as needed.


Skills:

10+ years relevant experience preferred.


Benefits Info


Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.



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