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Office Administrator

4 weeks ago

Natick, United States Rodman Employment Law Full time

Are you an experienced administrative/ operations professional interested in working part-time for a small law firm? Rodman Employment law is an employment law firm in Natick, MA seeking a part-time Office Administrator. The ideal candidate is smart, engaging, and thrives in a collaborative environment and has experience in office operations.


The Office Administrator is responsible for facilitating the daily, weekly, monthly, and annual operations of the firm by performing or overseeing a variety of administrative and operational duties. If you have a strong attention to detail, a good sense of humor, excellent judgment, and possess the desire to be part of a team, apply today.


Key Responsibilities:


Human Resources

  • Assist with recruitment processes, including scheduling interviews and onboarding new employees.
  • Process payroll, support administration of benefits and other general HR tasks

Finance

  • Process and track invoices, expenses, and reimbursements.
  • Monitor Accounts Receivable and follow up with clients as needed.
  • Generate financial reports, ensuring accuracy across systems.
  • Liaise with CPA/ Bookkeeper

Operations

  • Oversee daily office operations, including managing office supplies, digital organization, and equipment.
  • Coordinate and schedule meetings, appointments, and office events.

Vendor Management

  • Liaise with vendors and service providers to ensure timely delivery of goods and services.
  • Negotiate contracts and manage vendor relationships.
  • Monitor and evaluate vendor performance.


Essential functions:

1.      Facilitates the daily, weekly, monthly, and annual operations of the office.

2.      Communicates with all team members, vendors, clients, prospective clients by phone, message, video, and in-person.

3.      Ability to handle multiple projects, prioritize, and keep track of deadlines.

4.      Work independently and as part of a team.

5.      Ability to solve practical problems and deal with a variety of concrete variables using sound judgment in situations where only limited standardization exists.


Competencies:

Proficiency in Microsoft Word, Excel, Outlook, QuickBooks Online, and RingCentral. Ability to learn other software applications quickly. Knowledge of social media, and internet search functions. Must be resourceful and persistent. Ability to effectively present information verbally and in writing. Ability to use diplomacy and discretion in relaying information. Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment.


To perform the job successfully, an individual should demonstrate competency the following areas: quality, customer service, oral communication, initiative, judgment, problem solving, safety and security, attendance/punctuality, ethics, dependability, professionalism, motivation, teamwork, and planning/organizing.

Office experience is required.


Schedule: Part-time (approx. 20 hours per week) during regular business hours, set as mutually agreed. Family-friendly hours


Benefits: Competitive salary, paid holidays, PTO, 401(k) matching.


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.


Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education/Experience: Bachelor’s degree and three years of office experience required. 


How to Apply: Please provide your resume and letter of interest.


NO CALLS, NO RECRUITERS.

Rodman LLP d/b/a Rodman Employment Law is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law