Executive Assistant
3 weeks ago
WHO ARE WE?
Raw Cereal is a creative live production agency at the forefront of music, interactive, corporate, and installation-based entertainment. We are known for pushing boundaries and stepping into new realms of production, leveraging state-of-the-art technology to create fully immersive experiences. At Raw Cereal, our vision-driven approach ensures that every project is spectacular, engaging, and unforgettable. For more information, visit our website.
WHO ARE YOU?
You are passionate, motivated, and driven, with an innovative spirit and a resourceful, forward-thinking mindset. At Raw Cereal, we cherish these qualities as they are essential in the fast-paced world of live production. If you identify with these characteristics, we are eager to welcome you to our team
THE JOB
We are looking for an Executive Assistant to support our leadership team on a freelance basis, with potential for permanent employment. This role is pivotal in managing our day-to-day operations and ensuring the smooth execution of projects.
What This Role Will Do
- Calendar Management: Manage complex schedules for agency leadership, balancing business and personal tasks. Organize and prioritize meetings, appointments, and events.
- Communication: Serve as a liaison between leadership and internal/external stakeholders. Draft and manage correspondence, ensuring privacy and discretion.
- Travel Arrangements: Coordinate comprehensive travel plans both domestically and internationally, aligning with business priorities.
- Meeting Coordination: Organize and facilitate both internal and external meetings. Take detailed minutes and manage follow-ups.
- Project Support: Assist in project management, including tracking deadlines and preparing presentation materials.
- Expense Management: Handle and reconcile expense reports, ensuring accuracy and compliance with company policies.
- Office Administration: Oversee the logistics related to personal and office needs, ensuring a functional and productive workspace.
- Asset Management: Gather, manage, store, (get relevant information like credits) for all assets, like photography, videography, etc.
What This Person Will Bring
- Experience: At least 2 years of experience in an executive support role is preferred, ideally within a dynamic, fast-paced environment.
- Personable: Acts as the face of many communications, representing our leadership with professionalism and a friendly demeanor in every interaction.
- Technical Experience: Since the role supports remote working environments, familiarity with digital communication and collaboration tools such as Zoom, Google Suite, Microsoft Teams, Slack, and Dropbox is necessary.
- Organizational Skills: Exceptional ability to manage multiple tasks simultaneously, prioritizing deadlines and maintaining a high level of organization.
- Communication Skills: Strong verbal and written communication abilities, crucial for effectively liaising between team members and external partners.
- Proactive Work Ethic: Ready to tackle challenges head-on, meeting tight deadlines while maintaining attention to detail in a fast-paced environment.
- Discretion: Handles sensitive information with the utmost discretion, ensuring confidentiality and integrity in all communications.
- Problem-Solving: Demonstrates strong problem-solving skills with the ability to operate independently and make decisions that align with company goals.
- Collaboration: Works collaboratively within a dynamic team environment, contributing to a supportive and creative workplace.
Perks
- Freelance Flexibility: Start with the freedom of freelance work, with the potential to transition to a permanent role based on performance.
- Creative Environment: Engage with diverse projects requiring innovative solutions in a supportive and dynamic atmosphere.
HIRING PRACTICES
Raw Cereal is dedicated to creating an inclusive work environment. We welcome candidates from diverse backgrounds and consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, abilities, age, or veteran status.
Our recruitment strategy is focused on hiring the most qualified individuals in a timely and efficient manner. We assess all candidates based on merit and qualifications, consistent with legal requirements.
Please submit your resume to jobs@rawcereal.com.
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