Administrative Assistant

1 month ago

Dallas, United States Reputable Staffing, Inc. Full time

Our client is seeking an Administrative Assistant to support senior professionals in their Dallas office. The successful candidate must be able to provide diversified administrative support & perform basic to highly complex tasks while exhibiting the highest level of confidentiality, accuracy, attention to detail, and multitasking. The individual must accept responsibility, be self-motivating, solve moderately complex issues independently & apply sound judgement in accomplishing assignments.

Responsibilities include:

  • Coordination of extensive travel arrangements, domestic & international (including car service & detailed agenda preparation), focusing on quality of travel experience as well as cost savings
  • Process travel expense reports, check requests & corporate credit card statements
  • Calendar management & scheduling
  • Answer, screen & take accurate telephone messages
  • Organize meetings including conference room reservation, AV & catering (for internal & external meetings)
  • Good writing skills to be used in preparation of routine correspondence, e.g. memos, letters, & emails; editing & proofreading documents; scanning, saving & emailing such documents in readable format
  • PowerPoint presentation & Excel workbook preparation & verification
  • Document management
  • Manage all incoming & outgoing correspondence (email & standard mail); experience in the coordination of delivery via Federal Express, UPS, courier, &/or the USPS of multiple mailings & shipments are essential
  • Promptly & effective screen, respond to & direct inquiries in a professional & polite manner.
  • Create & maintain accurate files (computerized/paper/desk) & a neat work area conducive to productivity
  • Backup administrative coverage either as scheduled or on an as needed basis

Qualifications:

  • Bachelor's degree
  • 2+ years of experience in Financial Services is mandatory (Real Estate preferred)
  • Effective interpersonal, communication & written skills, strong administrative skills, capable of organizing & prioritizing a highly diverse workload.
  • Experience arranging complex & extensive travel, domestically & internationally.
  • This individual must be able to work with minimal direction, exercise good judgement & creativity, & work in a fast-paced, team oriented, professional environment
  • The ability to interact effectively & professionally with all levels of staff
  • High degree of poise, positive attitude, engagement in the business & team spirit is essential
  • Proficient in Concur or similar application for processing expenses (i.e. Workday)
  • Proficiency in basic computer skills including: Microsoft Word, Excel, PowerPoint, Outlook & internet research

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