Executive Assistant to C-Suite Leader

2 months ago

Washington, United States Hawthorne Lane Full time

Are you a high-performing Executive Assistant able to pivot between supporting at the C-level and across intensive board functions? This association is seeking a professional with at least five years of Executive Assistant support, an ability to work with leaders of all backgrounds, facilitate large quarterly board meetings, and be the supportive hand to the CEO and board members. If you seek excellence in your administrative support, possess meticulous attention to detail and the ability to jump between tasks seamlessly, send in your resume today for consideration


About the Job:

  • Organize the CEO’s schedule with acute attention to detail; manage calendar updates and adjustments to ensure all parties involved are properly informed with clear and effective communication.
  • Prepare and distribute meeting briefs and materials, take active meeting notes and provide follow-up on action items, including but not limited to, board meeting tasks.
  • Compose, edit and finalize meeting documents, memos, communication, presentations and executive-delivered external materials. Maintain the association’s voice, message and interests with extreme proofreading and written work product.
  • Book, adjust and monitor travel needs alongside ground transportation, hotel accommodations and itineraries.
  • As an extension of the C-suite, be an informed ambassador to internal objectives, communicating with poise and discretion.
  • Ensure in-person events, meetings and appointments are seamless from creation to execution, including communication, materials, catering needs, IT and room booking.
  • Track and monitor budgetary guidelines, expense reports, and financial tracking needs across spreadsheets and Excel.
  • Create professional meeting materials. Update and maintain document templates, ensuring that materials and presentations to internal stakeholders, board members and other groups are prepared and distributed in a timely manner.
  • Extend administrative, travel booking, communication flow, and information distribution to the board.
  • Uphold an organized process and plan for the growing board; aid during the selection, onboarding and various stages of a board member’s lifecycle.
  • Provide ad hoc event planning, team bonding and celebratory event organization.

About the Culture:

  • Opportunity to travel and assist with on-site board meeting and large event organization.
  • This role offers a hybrid work model, with two days in office and three remote days a week after training.

About You:

  • Driven for your leadership. You have five years of Executive Assistant experience and put your CEO’s needs first while providing quality support to others. Bachelor’s Degree is preferred.
  • Accessible. You are reliable and act with a strong sense of urgency and follow-through.
  • Sophisticated. You understand the level of business etiquette and composure when interacting with others.
  • Tuned in. You bring polished business etiquette into internal and external communication channels and interactions.
  • Level-headed. You don't lose your cool when things move quickly, or itineraries change.
  • Microsoft expert. You are skilled in Word, PowerPoint, Excel and Outlook; you maintain an organized electronic desk.
  • High performer. You are accustomed to juggling many tasks at once, meeting deadlines and staying focused in a busy environment.


Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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