Administrative Assistant
1 week ago
Administrative Assistant
Multiple Locations:
- Saginaw, MI 48602 (4 Openings)
- Lansing, MI 48909 (2 Openings)
- Grand Rapids, MI (1 Opening)
Contract Duration: 3-12 months (with a high possibility of extension)
Position Overview:
We are seeking detail-oriented and motivated Administrative Assistants to join our team. These hybrid roles require candidates who live within a commutable distance of the specified locations and possess a valid driver’s license. The selected candidates will provide essential administrative support for operations in scheduling, reporting, and customer coordination.
Key Responsibilities:
- Support day-to-day administrative operations, including preparing and organizing work packets.
- Process permits, reconcile purchase cards, and manage data entry tasks in various internal systems.
- Communicate with customers and team members to coordinate site visits, resolve issues, and provide updates.
- Process requests such as Miss Dig tickets and Frost Law permits.
- Update and maintain schedules for field employees and project milestones.
- Ensure compliance with company policies, procedures, and quality standards.
- Assist with special projects and reporting as needed.
Skills and Qualifications:
Required:
- High School Diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook).
- Strong organizational and time management skills.
- Excellent communication and customer service abilities.
- Valid driver’s license and reliable transportation.
- Experience in an administrative or clerical role.
- Familiarity with SAP Front/Back Office systems.
- Experience with operating plotters and scanners.
Other Requirements:
- Ability to work both independently and as part of a team.
- Must be detail-oriented and capable of managing multiple tasks in a fast-paced environment.
- Occasional travel within the region may be required.
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