Administrative Assistant

4 weeks ago

Chesterfield, United States Equity Staffing Group Full time

Equity Staffing has a new Office Admin opportunity with a nationally recognized Engineering & Construction Consulting company that is hiring in their STL office Great fit for candidates with 1-2+ years of recent Admin support experience in a professional/corporate office setting.

$23 - $25/hr. based on experience

Onsite, office in Chesterfield, MO

Duties:

  • Responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations
  • Coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives
  • Coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency
  • Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process
  • Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates
  • Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
  • Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission
  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets
  • Prepare a variety of communication including emails, meeting agendas, and meeting minutes
  • Maintain a high level of accuracy in preparing information
  • Coordinate office furniture and supplies
  • Maintain office equipment
  • Maintain office supply inventory
  • Administer office access security (badging and keys)
  • Support Human Resource with new hires and terminations
  • Process office accounts payable invoices
  • Maintain office telephone communication system
  • Coordinate company mobile phones
  • Monitor fleet assignments and documentation
  • Coordinate rental vehicles
  • Oversee office petty cash and banking
  • Coordinate building maintenance

Qualifications:

  • Bachelor's or Associate's Degree, preferred
  • 1-2+ years of recent Administrative support experience, preferred
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong typing skills, ideally 65+ wpm
  • Effective verbal and written communication skills
  • Team building skills
  • Attention to detail
  • Time management skills

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