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Office Manager

4 months ago

Oakland, United States Bryan Schwartz Law, P.C. Full time

Civil rights, employment law firm seeks mission-driven, well-organized leader to manage office operations while maintaining dynamic firm culture.


Bryan Schwartz Law, P.C. is one of the top plaintiffs’-side employment law firms in California dedicated to helping employees protect their rights in the workplace. Mr. Schwartz and his firm have fought to prohibit wage theft, discrimination, retaliation, and harassment, in individual and class action cases. We have obtained reasonable accommodations for disabled employees, vindicated whistleblowers' rights, and ensured that corporations treat and compensate employees fairly, winning tens of millions of dollars for tens of thousands of workers.


This is a full-time role for an Office Manager at Bryan Schwartz Law, P.C. The Office Manager manages financial and timekeeping records related to the small law firm, maintains office operations and procedures, and assigns and monitors the clerical functions of the support team. Previous law firm experience is not a requirement for this position; it is highly preferred, however, to be interested in social justice and civil rights work. While work is done primarily in the office, some remote work is acceptable. Other job duties include, but are not limited to:


Responsibilities:


  • Handling accounts payable and receivable.
  • Managing the firm’s trust account with the firm’s bookkeeper and Firm Principal.
  • Filing the firm’s 1099 tax returns.
  • Executing payroll timely.
  • Monitoring payroll compliance with state/federal regulations.
  • Chairing weekly firm meetings discussing all cases, potential clients, and firm priorities.
  • Planning in-house or off-site events.
  • Analyzing reports and identifying opportunities for growth/areas of improvement.
  • Collaborating with the Firm Principal to establish policies and procedures.
  • Directing the hiring of support team members and organizing all firm hiring processes.
  • General receptionist duties.
  • Providing occasional personal assistance to the Firm Principal.


Qualifications


  • Four-year college degree
  • Excellent written and verbal communication skills
  • Attention to detail and organizational skills
  • Ability to multitask and prioritize tasks effectively
  • Strong analytical and problem solving capabilities
  • Proficiency with Microsoft Office and Google applications
  • Experience in the legal industry is a plus
  • Bilingual not required but a plus


We offer competitive pay commensurate with experience: $30 - $50 per hour. 


If you are a motivated individual with excellent organizational skills and a passion for managing an office environment, we would love to hear from you 


Please submit your resume, transcript, writing sample, and cover letter detailing your relevant experience. You may submit your application materials in the same PDF or you may email copies to patxy@bryanschwartzlaw.com.

_______________________________________________


Type of position: Full-time

Hourly Rate: $30 - $50 per hour/ DOE


Benefits:


  • 401(k)
  • Dental Insurance
  • Health Insurance
  • Vision Insurance
  • Paid Time Off


Schedule: 8-hour shift, Monday-Friday

Work Location: at office in Oakland, CA 94612, hybrid remote