Project Coordinator/Project Manager Assistant

3 weeks ago

Winter Garden, United States R. C. Stevens Construction Company Full time

R.C. Stevens Construction Company is the Southeast’s construction industry leader in industrial process with specialization in food/beverage, manufacturing, healthcare and growing government markets. Incorporating our core values of quality, innovation, and integrity in all we do, we provide design/build services, general contracting and construction management to our clients and partners. R. C. Stevens is a Cianbro Company. Cianbro is one of the highest-ranked contractors in the United States and is one of the largest open-shop, 100% employee-owned construction companies.


We are seeking a skilled and dependable Project Manager Assistant (PMA) to act as a construction administrative project coordinator. This role requires someone who excels in attention to detail and accuracy, embraces technology, and can effectively ensure project compliance while closely collaborating with our Project Managers and team.


Job Responsibilities:

  • Exemplary project document control drafting AIA contracts, change orders including conveying modifications, drawing logs, prepare project document package, purchase orders, submittals, processing monthly pay apps, RFI logs, meeting minutes, job files, report preparation, and other documentation throughout multiple, simultaneous long-term projects.
  • Assist with issuing subcontract agreements, purchase orders, subcontractor pay requisition review, monthly pay applications, document compliance, and status of payments. Contract administration submittals and tracking contracts, project budgets, PIP, RFP’s, RFI’s, due diligence, and expediating reports. Also assist site managers with requests for equipment rentals, materials, and other pertinent project documentation.
  • Create project templates and organization systems as appropriate, write workflow procedure manual reference resources to ensure consistent processes are followed.
  • Develop and assemble project close-out documents (as-built and shop drawings, manuals, guarantees).
  • Support each Project Manager in building and maintaining communications with owners, design professionals, subcontractors, suppliers, and other project stakeholders to facilitate construction activities.
  • Assist Project Managers (PMs), Superintendents, Project Leader/Foreman, and other field personnel as needed with a wide range of administrative tasks.



Qualifications/Requirements:

  • 1-2 years’ experience in a construction-related support role.
  • Knowledge of construction software is beneficial. Procore and Bluebeam are a plus
  • Bilingual (English/Spanish) is a plus
  • Outstanding team player with excellent interpersonal and communication skills.
  • Exhibit accuracy with an attention to detail.
  • Ability to work in a fast paced, demanding environment.
  • Ability to work independently.
  • Ability to work well under pressure.
  • Proactively anticipate and resolve issues.
  • Proficient with MS Word, Excel, and Outlook.


R.C. Stevens is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.

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