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Program Specialist
1 month ago
Title: Public Assistance Program Specialist
Duration: 6 Months Contract with an extension
Location: 302 W. Washington St, Indianapolis, IN 46204 (Hybrid)
Must Have Skills:
Working knowledge of FEMAs Public Assistance Grant Program.
Experience working with state & federal grants and grant program management.
Background in emergency management.
Program financial experience.
Highly Desired:
Basic knowledge of local, state and federal government programs & procedures.
General knowledge of duties & responsibilities of state & federal emergency response agencies/departments.
Bachelor's degree.
Project management experience.
Essential Duties/Responsibilities:
The mission of Federal Emergency Management Agency's (FEMA) Public Assistance (PA) Grant Program is to provide assistance to state, tribal and local governments, and private non-profit organizations so that communities can quickly respond to and recover from man-made or natural disasters or emergencies declared by the President of the United States. Through the PA Program, FEMA provides supplemental Federal disaster grant assistance to account for various disaster recovery activities including debris removal, emergency protective measures, and the repair, replacement, or restoration of disaster-damaged, publicly owned/eligible private non-profit facilities.
The PA Program also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process.
After a Presidential Disaster is declared, the program specialist will spend a considerable amount of time working in the FEMA Grants Portal system, which is a website where all PA grants are tracked and administered. This is a system that is used by the state, FEMA, and local applicants alike. Below is a list of common tasks associated with this system:
•Register new applicant organizations in the Grants Portal system
•Review and approve/deny RPA submissions to make sure the registering organization is eligible under PA program guidelines.
•Review and approve/deny project applications associated with a disaster event
•Update contact information listed in the Grants Portal
•Assist applicants in the upload of disaster-related documentation
•Assist with system access issues
•Pull disaster data from Portal to build reports for agency leadership
In addition to the items listed above, the program specialist also has to remain available for questions that come from applicants. PA staff will regularly receive phone calls and emails from applicants who have questions ranging from profile creation issues all the way down to the steps needed to update a contact phone number in the Portal. Most often, we receive questions about the status of submitted project applications and their ongoing reviews. This task is multiplied by the number of applicants and the number of projects each applicant has. In a “normal” disaster declaration, IN/FEMA Public Assistance Program can have up to 600 applicants and each applicant has up to 10 or more projects.
