Executive Assistant

2 weeks ago


Nashville, United States Vaco Full time

Our client located in Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a professional team in the finance industry.

The Executive Assistant is a direct hire opportunity, with an in-office schedule. The hours for this opportunity are 8:30 - 5:30 pm.

Responsibilities:

  • Heavy scheduling/calendar management for leadership
  • Coordinating internal and external communications
  • Managing travel arrangements for Executives
  • Scheduling meetings, preparing agendas and presentations, and taking meeting minutes
  • Managing phone calls and emails
  • Act as a point of contact for clients
  • Managing client gifts
  • Office management including managing vendors, ordering office supplies, and managing catered lunches
  • Meeting and event planning

Qualifications:

  • 2-5 years of experience in an EA or administrative capacity
  • Bachelor's degree required
  • Background in finance is a plus, not required
  • Must be comfortable working in a small team environment
  • Must have extremely strong grammar skills
  • Must maintain confidentiality
  • Experience in Wealthbox ideal, but not required
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
  • Must be okay with a fully in-office schedule M-F 8:30 - 5:30 near downtown Nashville


Job Title: Executive Assistant
Location: Fully in-office in Nashville

Desired Skills and Experience

- 2-5 years of experience in an EA or administrative capacity
- Bachelor's degree required
- Background in finance is a plus, not required
- Must be comfortable working in a small team environment
- Must have extremely strong grammar skills
- Must maintain confidentiality
- Experience in Wealthbox ideal, but not required
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
- Must be okay with a fully in-office schedule M-F 8:30 - 5:30 near downtown Nashville
  • Executive Assistant

    2 weeks ago


    Nashville, United States Cardin McCoy Full time

    About Cardin McCoy:Cardin McCoy is a leading kids’ apparel and footwear brand, specializing in high-quality graphic tees and unique designs that celebrate creativity and individuality. With a focus on family, faith, and community, we deliver 365 unique designs annually to bring magic and expression into every child’s wardrobe. As we continue to grow, we...


  • Nashville, United States Castle Rock Asset Hospitality Management LLC Full time

    As the Executive Assistant, you will assist the General Manager and serve as the first point of contact for the Executive Office. You will be responsible for keeping the General Manager's calendar in order; booking, changing and/or cancelling appointments; taking notes or minutes in various meetings; assisting with emails, calls and voicemails; and any other...


  • Nashville, United States Craft Education System Full time

    Who we are:If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider Craft Education as the next step in your career.Craft Education is on a mission to solve skilled labor shortages by powering work-based learning pathways...


  • Nashville, United States AppleOne Full time

    Job DescriptionJob DescriptionAre you an experienced and highly organized administrative professional? Do you thrive in a fast-paced environment and excel at providing top-notch support to C-level executives? If so, we have the perfect opportunity for you! Job Description: We are seeking a dedicated and detail-oriented Executive Administrative Assistant to...


  • Nashville, United States Galactic Advisors Full time

    Company DescriptionGalactic Advisors makes cybersecurity easy and understandable. Our third-party analysis helps organizations secure data, eliminate vulnerabilities, track fixes, and avoid common mistakes.Are you the kind of person who thrives on handling the details, tackling challenges, and making sure not a single ball drops? We’re looking for an...


  • Nashville, Tennessee, United States Dynamics ATS Organic Full time

    Job Title: Executive Assistant to Senior LeadershipCompany Overview: STI-TEC is a fast-growing solutions provider that specializes in delivering professional business and information management services. Our company focuses on integrity, loyalty, and trust.Job Description: The Senior Executive Administrative Assistant will provide administrative support for...


  • Nashville, Tennessee, United States Marriott International, Inc Full time

    We are seeking a highly skilled Executive Chef Assistant to join our culinary team at the Gaylord Opryland Resort & Convention Center. As an Executive Chef Assistant, you will play a critical role in ensuring the highest quality food and beverage services for our guests.About the RoleThis is a full-time position that requires a strong work ethic, excellent...


  • Nashville, Tennessee, United States Randstad US Full time

    Randstad US is a world leader in matching great people with great companies. We are currently seeking an executive assistant to provide high-level administrative support to our clients in the Nashville area.The successful candidate will have a minimum of 2 years of experience in a similar role, with expertise in scheduling appointments, maintaining...

  • Executive Assistant

    4 weeks ago


    Nashville, Tennessee, United States ACL Digital Full time

    About the JobThis Administrative Services Assistant role is perfect for someone who enjoys providing high-level administrative support to executives and senior leaders. The successful candidate will have excellent organizational skills and be able to work effectively in a fast-paced environment.Salary: $50,000 - $65,000 per yearKey ResponsibilitiesPerform...


  • Nashville, Tennessee, United States Marriott International, Inc Full time

    Job OverviewMarriott International, Inc is seeking a talented Executive Chef Assistant to join our team. As an Executive Chef Assistant, you will be responsible for preparing ingredients for cooking, including portioning, chopping, and storing food. You will also wash and peel fresh fruits and vegetables, weigh, measure, and mix ingredients, prepare and cook...


  • Nashville, Tennessee, United States Tara Investments Full time

    Tara Investments seeks an experienced Executive Chef Assistant to lead our culinary team.Job DescriptionThis is a challenging role that requires exceptional leadership and organizational skills. The successful candidate will be responsible for managing the kitchen, supervising staff, and maintaining high standards of quality and service.The ideal candidate...


  • Nashville, Tennessee, United States Randstad US Full time

    Are you a skilled administrative professional looking for a challenging role? Randstad US is seeking an experienced Executive Assistant to join our team. In this dynamic position, you will provide high-level administrative support to ensure the efficient operation of our office.">Responsibilities include:Providing exceptional customer service and support to...

  • Executive Assistant

    7 days ago


    Nashville, Tennessee, United States CBIZ Full time

    CBIZ is seeking an Executive Assistant to join our tax team. In this role, you will provide high-level administrative support to our partners and directors, ensuring seamless execution of tasks and projects. Your responsibilities will include preparing and editing correspondence, client invoices, and engagement letters, as well as managing workflow within...


  • Nashville, United States AppleOne Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and professional Executive Assistant to provide top-notch administrative support to the VP/COO. In this role, you will manage calendars, coordinate travel, draft correspondence, and serve as a key point of contact for internal and external stakeholders. Additional responsibilities include...

  • Executive Assistant

    7 days ago


    Nashville, Tennessee, United States Farrmer's Daughter Full time

    Farrmer's Daughter is looking for a skilled Executive Assistant - Country Music Artist to join our team and support a rising country music artist in Nashville.The estimated annual salary for this role is $70,000-$90,000 based on industry standards. The ideal candidate will have experience in executive assistance and be able to work independently with a high...


  • Nashville, Tennessee, United States Wise Staffing Group Full time

    Job DescriptionWe are seeking an experienced Executive Assistant Professional to join our Wise Staffing Group team. In this critical role, you will provide top-notch administrative support to our management team, ensuring seamless day-to-day operations and strategic planning initiatives. The successful candidate will possess excellent organizational,...

  • Executive Assistant

    2 days ago


    Nashville, Tennessee, United States Martin Management Group Full time

    Job SummaryMartin Management Group is seeking a detail-oriented and organized Digital Marketing Associate to assist with marketing initiatives and provide administrative support to an Executive/Owner. The successful candidate will have a strong background in content creation, calendar management, and vendor relations.ResponsibilitiesCreate scheduled social...


  • Nashville, United States Ryman Hospitality Properties Full time

    Support the day-to-day administrative functions for the office of the CFO for Ryman Hospitality Properties (RHP). Serve as the first point of contact for multiple internal and external parties by handling a wide variety of situations involving the clerical functions of the office. Reports to EVP & Chief Financial Officer. Schedule appointments, meetings and...


  • nashville, United States Ryman Hospitality Properties Full time

    Support the day-to-day administrative functions for the office of the CFO for Ryman Hospitality Properties (RHP). Serve as the first point of contact for multiple internal and external parties by handling a wide variety of situations involving the clerical functions of the office. Reports to EVP & Chief Financial Officer. Schedule appointments, meetings and...

  • Executive Assistant

    6 days ago


    Nashville, Tennessee, United States Offer Tennessee Full time

    About the RoleWe are looking for an experienced Executive Assistant to join our team at Offer Tennessee. This is a unique opportunity to make a real difference in the real estate industry and contribute to the growth of a dynamic company.The successful candidate will have a proven track record of process improvement, with experience in developing and...