Facilities Services Assistant

1 month ago

Chicago, United States Addison Group Full time

Job Title: Facilities Services Assistant- Part-Time, 20 hours a week

Location: Chicago, IL

Industry: Economic Consulting

Pay: $23 - $30 per hour

About Our Client:

Our client, a renowned economic consulting firm headquartered in Chicago, IL, is seeking a Facilities Services Assistant to join their dynamic team.

Job Description:

We are seeking a dedicated Facilities Services Assistant to support our client's growing office environment. This role involves liaising with building management, overseeing office maintenance, and ensuring the smooth operation of office facilities.

Key Responsibilities:

  • Coordinate with building management to address facilities-related issues promptly and efficiently
  • Communicate office notifications provided by the Landlord to the staff
  • Manage vendor relationships and evaluate procurement arrangements for office supplies and services
  • Catalogue furniture and equipment, schedule repairs, and oversee warranties
  • Administer building access cards and keys for employees, visitors, and temporary staff
  • Assist with emergency response and evacuation plans
  • Support the Real Estate team on office remodeling or new acquisition projects
  • Ensure overall readiness and neatness of office spaces, including common areas and conference rooms
  • Handle administrative tasks such as mail distribution, copying, and materials preparation
  • Assist with marketing initiatives and client communications as directed

Qualifications:

  • 2-3 years of experience in facilities management or office administration
  • Proficiency in Microsoft Outlook, Excel, and Word
  • Strong customer service skills with a positive attitude and excellent communication
  • Ability to prioritize tasks and work independently in a fast-paced environment

Additional Details:

  • Part-time position, 20 hours per week with flexibility in scheduling
  • Wednesday availability required for in-office presence from 8:30 AM to 5:30 PM
  • This role will require sitting at the front desk during client visits
  • Opportunity for increased hours and potential conversion to full-time based on performance

Perks:

  • Join a small, growing office environment with a supportive team culture
  • Opportunity to work with leading economic experts and industry specialists
  • Competitive pay rate and potential for long-term career growth

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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