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Business Development Assistant

4 months ago

Chicago, United States ArentFox Schiff Full time

JOB TITLE: Business Development Assistant

DEPARTMENT: Marketing

REPORTS TO: Business Development Manager

FLSA CLASSIFICATION: Non-Exempt

LOCATION:

This position is available in the following office location(s) – Chicago, IL or Washington, DC

JOB SUMMARY

This position provides business development support to firmwide practice and industry groups. The Business Development Assistant will provide support for a broad range of functions including research, maintenance of attorney biographies, drafting and posting content for the website related to events and completed matters, supporting events and sponsorships, and providing assistance to other members of the business development team who support the firm’s practice areas and strategic initiatives. In addition, this position will provide administrative support to the department including document maintenance and data entry. The Business Development Assistant should be a self-starter who works well in a team and enjoys a fast-paced, collegial environment. Great working conditions in a team atmosphere.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

Responsibilities include, but are not limited to, the following:

  • Assist with writing, editing, and proofreading of business development content, such as webpages, biographies, brochures, matters and case descriptions, speaking engagement write-ups, publications, and other marketing materials
  • Carry out administrative tasks, including assistance with PowerPoints, budgets, client classification, matter database maintenance and management, and meeting scheduling
  • Support Business Development Managers in preparing, documenting, and following up on responses to Requests for Proposals (RFPs), including final document preparation, tracking pitch and proposal activity, and maintaining a library of pitch materials
  • Help prepare and coordinate directory and award submissions, such as Chambers and Legal 500
  • Manage and evaluate sponsorships, including ads and tables
  • Conduct research on prospects and clients and write clear, concise reports of findings
  • Participate in competitor tracking and research, and monitor industry business intelligence
  • Work on special business development projects or research tasks as assigned

OTHER DUTIES AND RESPONSIBILITIES

  • This individual will provide support primarily to the Business Development Manager.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

  • High level of interpersonal and oral communication skills
  • Excellent spelling, grammar, and written communication skills
  • Solid proofreading skills required
  • Must be client service-oriented
  • Proficiency in MS Office applications including Outlook, Word, Excel, and PowerPoint
  • Excellent organizational skills, including strong attention to detail and the ability to work effectively in an atmosphere of concurrent projects, shifting priorities, and deadlines
  • Flexibility for some overtime (morning and evening) required
  • Position is a hybrid position based in Washington, DC or Chicago, requiring three days in the office each week

Education

Bachelor’s degree required; Communications- or Marketing-related concentration preferred

Experience:

Entry level up to 2 years’ experience. Previous internship or work experience in marketing preferred.

ABOUT ARENTFOX SCHIFF:

ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

* A job description is a general description of the function and major duties of a job. It may not specify all duties, tasks, and assignments associated with a job. It is not intended to limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review.


Equal Opportunity Employer, Minority/Female/Disabled/Vets/Sexual Orientation/Gender Identity.

WORKING CONDITIONS

The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.

N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%

Requirement/Frequency

Travel - Occasionally

Sitting - Constantly

Standing - Occasionally

Walking - Frequently

Reading - Constantly

Typing - Constantly

Concentration - Frequently

Oral and Written Communication- Constantly

Horizontal Reaching - N/A

Vertical Reaching - N/A

Twisting - Occasionally

Repetitive Arm/Hand/Finger Movements - Frequently

Weight - Occasionally, up to 15 lbs.