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Director of Operations
3 months ago
About Ignited
Ignited is a Bay Area nonprofit focused on teacher professional development. Since 1985, we have connected 4,000+ teachers directly with industry professionals to learn firsthand about today's workforce and help them translate those learnings to the classroom, impacting more than 4 million students. We are a small but mighty staff of six full-time and one part-time.
For a detailed description of the organization and its programs, please visit www.igniteducation.org. Interested applicants should submit their resume to jobs@igniteducation.org. First review of applications will be August 9, 2024. We expect this position to begin around September 23, 2024.
NOTE: California residence required, ~weekly commutes to Santa Clara expected.
Position Overview
Ignited is seeking a Director of Operations to join our team. This role includes bookkeeping, payroll, accounts receivable/payable, financial reporting, budgeting, coordinating audits and tax filings, collaborating with lawyers on contracts, overseeing information systems, and coordinating employee benefits. The ideal candidate will have a versatile skill set, thrive in a collaborative team, and be willing to handle various detailed and administrative tasks. Flexibility and adaptability to our small, dynamic nonprofit's evolving needs are essential.
This is a full-time, exempt position, reporting to the CEO. This position is remote-work eligible with weekly requirements to report to Ignited’s office in Santa Clara dependent on business needs (~15-20% of time).
What You’ll Do:
- Finance & Legal (~75%):
- Manage all aspects of A/R, A/P, Banking, Payroll
- Manage Ignited’s financial activities under the direction of the CEO and Board of Directors (e.g. month & year end reporting, annual budgeting & forecasting, audit & tax preparation with external CPA, etc.)
- Work with pro bono legal support to prepare/review, negotiate terms and finalize contracts with Sponsors, Teachers (non-employee) and with other contracted service providers.
- Manage organizational compliance including state & local filings, federal grant terms, policies and budgetary restrictions (in collaboration with contracted Compliance Specialist).
- Maintain policies for all organizational insurance policies (e.g. Worker’s Compensation, General Liability, etc).
- Information Technology (~15%):
- Manage and troubleshoot Ignited’s tech infrastructure, including devices/computers, websites and cloud environments.
- Human Resources (~5%):
- Administer employee benefits and 401K plans, manage hiring for staff (e.g. summer temp staff), ensure compliance with employment laws, and update employee handbook and training.
- Facilities/Office Operations (
