Event Planner

3 weeks ago

New York, United States The Quest Organization Full time

Event Planner - Non Profit

The major responsibilities and daily functions of this role include:

Events Planning and Management

  • Work closely with the Senior Manager of Events and Communications to plan and
  • execute development events, including conferences, donor engagement events, advisory board meetings, local parlor meetings, missions, and retreats
  • Plan and execute select marquee events for educational divisions
  • Managing staff at events, coordinating across departments
  • Budget management: Create and manage the event budget, allocate funds, monitor expenses, and ensure the event stays within budget
  • Liaise with vendors, and staff, negotiate contracts, and build relationships
  • Keep event plans on schedule and ensure events are carried out successfully
  • Turn the event vision into a memorable experience for attendees

Communications

  • Partner with Ideas division to implement vast digital communications
  • Help manage multiple departmental calendars
  • Coordinate and support direct mail campaigns by project managing and liaising with vendors
  • Develop, organize, and manage development assets, including photos, videos, audio recordings, graphics, collateral materials.
  • Assist with design and development of collateral materials and webpages to support campaigns
  • Work closely with graphic designers to create new branding and marketing materials, both digital and physical.

Development Division Support

  • Attend key development meetings
  • Help maintain accurate portfolio data, updating addresses, emails, and names as needed
  • Assist with donor prospecting and research
  • Support the development team in various stewardship and cultivation activities
  • Partner with the Data division on various reporting and donor database projects, maintaining accurate information for external communications
  • Strategize opportunities for donor engagement at any relevant functions, including educational student programs

Required Qualifications:

  • Undergraduate degree
  • Strong attention to details
  • Ability to travel (10% of the time)
  • Project management experience
  • Advanced Microsoft Office Suite skills - proficiency in Excel, Word, PowerPoint, etc..
  • Excellent communication skills, both verbally and written
  • Interpersonal and relationship management skills
  • Strong ability to prioritize and navigate multiple large projects/events
  • Consistent availability on weeknights and weekends

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