Associate, Junior Event Planner

4 weeks ago

New York, United States New York Life Full time

**Associate, Junior Event Planner**

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**Location:** New York, NY, US * Meet with internal business partners to discuss and review their event needs; Collaborate with event team members to brainstorm event concepts and themes

* Under the guidance of a Senior Planner, assist with management of logistical aspects of large-scale meetings, such as - but not limited to, site visits and walk-through meetings, space planning, Audio Visual, pop-up meetings, and entertainment vendors

* Coordinate Food & Beverage needs with vendors and venues; Review banquet and meeting Event Order for accuracy; Oversee Food & Beverage travel staff, when applicable

* Research and recommend appropriate venues, restaurants, Destination Management Companies, optional activities or coordinating tours

* Maintain project tracking, written meeting specifications, and project notes to ensure event deliverables are accurate, up to date, and within agreed deadlines

* Assist planning team with documenting and updating event processes in department procedures manual

* Work with design and print teams to develop meeting materials including attendee information, on-site signage, and printed materials (menus, branding, handouts)

* Support logistics for Home Office events including, but not limited, dinners, conferences, meetings, events, volunteer activities and other programs

* Work with Sourcing teams to assist with information required for vendor contracts, and process vendor statements of work

* Work closely with operations team counterparts on attendee management, registration, rooming lists, and travel manifests

* Assist with post-event assessments and data metrics, documenting wins, losses, lessons learned, following-up on invoice reconciliation and budget analysis

* Consult with Senior Event Planner throughout planning process for direction and guidance

* Handle additional responsibilities as assigned

* Bachelors degree, or equivalent

* In-depth and/or breadth of expertise in Event Management and broad knowledge of other related disciplines

* Two - three years of experience in Event Planning/Management, or equivalent

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