Administrative Coordinator

4 months ago


Oakland, United States Ascend Talent Solutions Full time

Our client, a leading commercial real estate management and development company with a Class A portfolio committed to sustainability and diversity needs a strong multitasking Administrative Coordinator for a multi-tenant property with active facilities and space management.


Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:

 

Responsibilities Include:

  • Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.
  • Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.
  • Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.
  • Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
  • Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.
  • Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.

 

Position Requirements

  • 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Strong interest in real estate.

 

Education

  • Bachelor’s degree preferred or similar work experience

 

Benefits

  • PTO, PST, Medical, Dental, and Vision 


Compensation

  • $27 - $29/hr


  • Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Administrative Assistant to support our team in Oakland, California. In this role, you will mainly be responsible for scheduling and coordinating meetings for the Special Education Department, utilizing various software platforms. This role offers a short term contract employment opportunity and requires...


  • Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a Legal Administrative Assistant to join a boutique law firm in Oakland, CA on a contract-to-hire basis. This role is ideal for candidates with strong legal administrative experience who are looking to support attorneys and manage day-to-day office functions in a dynamic legal environment. The ideal candidate will...


  • Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionJob Description: As a Salesforce Administrator, you will be required to lead the strategic direction of our Salesforce implementation in the healthcare sector. You will oversee all aspects of Salesforce administration including system configuration, maintenance, and integration with other administrative systems.This role...


  • Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionJob Description: As a Salesforce Administrator, you will be required to lead the strategic direction of our Salesforce implementation in the healthcare sector. You will oversee all aspects of Salesforce administration including system configuration, maintenance, and integration with other administrative systems.This role...


  • Oakland, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Administrative Assistant Job Description: Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Company. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a...


  • Oakland, California, United States Mowat Mackie & Anderson LLP Full time

    Job OpportunityMowat Mackie & Anderson LLP is seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our support staff, you will provide exceptional administrative support to our Partners, tax staff, and administrative team.Key Responsibilities:Provide administrative support to senior leadership and staffManage...


  • Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in need of an Administrative Assistant for a contract position with our client located in Oakland, California. The role is centered around providing support for a local community college. This role is on-site, working Monday to Friday and is anticipated to last around 3 months.• Use multiple application portals and...


  • Oakland, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you're not interested as we do pay referral fees.Location:...


  • Oakland, California, United States County of Alameda Full time

    The County of Alameda seeks a highly skilled and motivated Administrative Support Specialist to join our team. This exciting opportunity is ideal for an individual who is passionate about public service and possesses excellent administrative skills.About the JobWe are looking for a detail-oriented and organized professional to provide exceptional support to...


  • Oakland, United States Samuel Merritt University Full time

    Description: Job Description Summary: The primary responsibilities of this position are clinical placement of DNP-PMHNP students and administrative operations of the DNP-PMHNP program in the College of Nursing. The position requires an in-depth understanding of the university's services, operations, and standards, and as appropriate, well integrated into...


  • Oakland, California, United States UC San Diego Full time

    Job SummaryUC San Diego Health is seeking a highly skilled and compassionate Transplant Coordinator to join our Lung Transplant Program. As a key member of our multidisciplinary team, you will provide clinical assistance and support in treating and managing the pre and post-transplant care of transplant patients.ResponsibilitiesProvide clinical assistance...


  • Oakland, United States First Place for Youth Full time

    Job DescriptionJob Description First Place For Youth-Join Our Team Video!Are you dedicated to empowering and supporting youth, regardless of their background? We're searching for passionate individuals to make a positive impact on the lives of foster youth. Become an integral part of their transformative journey and join the First Place for Youth team....


  • Oakland, California, United States University of California , Riverside Full time

    **Overview of the Role:**The Dean's Office at the University of California, Riverside, Bourns College of Engineering, seeks a highly organized and proactive Executive Assistant to support the Dean and Associate Deans in driving the success of the college.This essential position offers an opportunity to work closely with senior leaders, faculty, donors,...


  • Oakland, United States Alameda Health System Full time

    Summary Alameda Health System offers outstanding benefits that include: 100% employer health plan for employees and their eligible dependents Unique benefit offerings that are partially or 100% employer paid Rich and varied retirement plans and the ability to participate in multiple plans. Generous paid time off plans...


  • Oakland, California, United States Roots Community Health Center Full time

    Job Summary:The Clinical Program Specialist represents Roots Community Health Center, working as part of the Clinical Programs team, which implements programs for high priority conditions such as HIV, Hepatitis C, Opioid Use Disorder, and Diabetes. This position provides superior client/patient service, and interacts with team members/clinic personnel,...


  • Oakland, United States Amerlux Full time

    Amerlux, a pioneer in the lighting industry for over 35 years, is seeking a Inside Sales Support Administrator to join our inside sales support team . This position works four days per week in our Oakland, NJ office and one day from home. As the Inside Sales Support Administrator you will be responsibility for providing Pre-Sale sales and customer support...


  • Oakland, United States Amerlux Full time

    Amerlux, a pioneer in the lighting industry for over 35 years, is seeking a Inside Sales Support Administrator to join our inside sales support team . This position works four days per week in our Oakland, NJ office and one day from home. As the Inside Sales Support Administrator you will be responsibility for providing Pre-Sale sales and customer support...


  • Oakland, United States Blue Shield of CA Full time

    Your Role The Social Programs team is responsible for the support, oversight and administration of Social Programs benefits and services ensuring that our eligible members receive appropriate services in-line with benefits and services that is member-centered and in the communities where our members seek care. The Program Coordinator, Associate will report...


  • Oakland, United States University of California , Riverside Full time

    The Clinical Research Coordinator (CRC) will perform independently or with general direction at the fully operational level of the series to execute, manage, and coordinate research protocols, as directed by the Principal Investigator (PI; Dr. Fortuna), the Center Research Supervisor, and/or the Center Director; the incumbent may coordinate the data...

  • RN Care Coordinator

    4 weeks ago


    Oakland, United States Medical Search International Full time

    Job description Job Summary:We are looking for a highly motivated registered nurse to join our multidisciplinary care team as a Nurse Care Coordinator to provide exceptional primary care and care coordination services at an integrated primary and behavioral health care clinic. The ideal candidate is a nurse with sound clinical judgment and critical thinking...