Office Manager

Found in: Appcast Linkedin GBL C2 - 2 weeks ago


San Antonio, United States Better Futures Institute Full time

About the Better Futures Institute:


The Better Futures Institute (BFI) is an organization improving the workforce through training for young people to go into STEAM. With a focus on education, research, and community engagement, BFI work is dedicated to building innovative solutions for community building and ensuring a sustainable future. We are looking for a dynamic Office Manager to join our team and play a pivotal role in our administrative operations, ensuring our organization runs smoothly and efficiently. 


Position Overview:


As the Office Manager at the Better Futures Institute, you will be the backbone of our day-to-day operations, providing critical support to our team and ensuring our administrative tasks are managed effectively. This role requires a mix of organizational, communication, and problem-solving skills, alongside a passion for sustainability and education. 


Key Responsibilities


● Oversee all administrative tasks, ensuring the office operates smoothly and efficiently.

● Manage office supplies inventory and place orders as necessary, keeping sustainability in mind. 

● Serve as the primary point of contact for internal and external stakeholders on all administrative matters. 

● Organize and schedule meetings, including logistics, catering, and necessary equipment. 

● Support HR functions, including onboarding new employees, interns and maintaining records. 

● Assist in planning and execution of institute events, programs, workshops, and community engagement initiatives. 

● Manage budgets and expenses related to office operations, seeking opportunities to reduce costs. 

● Implement and maintain procedures/office administrative systems to improve efficiency.

● Ensure compliance with health and safety policies. 


Qualifications


● Bachelor's degree in Business Administration, Management, or related field.

● Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant. 

● Excellent organizational and time management skills. 

● Strong communication and interpersonal abilities. 

● Proficiency in Microsoft Office Suite and experience with office management software.

● Ability to handle confidential information with discretion. 

● Commitment to sustainability and the institute's mission. 

● Experience in event planning and coordination is a plus. 


What We Offer


● A collaborative and innovative work environment. 

● Opportunities for professional growth and development. 

● Competitive salary. 

● The chance to contribute to impactful projects that aim for a better future. 


The Better Futures Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 


To apply email your resume and cover letter to info@bfinstitute.org





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