Office Coordinator
3 weeks ago
Office Coordinator
Schedule: PART TIME 20 hours per week (CONTRACT)
- Mondays 9:00 am - 2:00 pm
- Tuesdays 11:00 am - 4:00 pm
- Wednesdays OFF
- Thursdays 11:00 am - 4:00 pm
- Fridays 9:00 am - 2:00 pm
You are the Office Coordinator and will be responsible for overseeing daily office operations, managing administrative tasks, and providing support to various departments within the organization.
This Position Pays: $28.00 to $30.00 per hour
Location: 36 W 25th St., New York, NY 10010
What you will be doing:
- Provide an outstanding experience for anyone walking through the company's doors, exhibiting confidence, polish, and professionalism when representing the company or its Workplace Team.
- Front desk operations and guest management.
- Support office operations and vendor relationships
- Coordinate daily catering and order special treats for Company Days and other office events.
- Navigate employee requests, questions, and issues in a timely and accurate manner with little manager oversight.
- Prepare desks for new hires and remove personal belongings for any employee exits.
- Submit service and maintenance requests and ensure completion.
- Serve as the point of contact for on-site facilities work and deliveries.
- Take responsibility for collecting all mail/packages and alerting employees of parcels available for pickup.
- Organize and maintain storage closets.
- Make coffee and tidy throughout the day:
- Breakroom/lunch areas.
- Conference rooms
- Common areas
- Complete daily opening and closing tasks throughout the office.
- Re-stock restroom, refrigerators, and snack station supplies as necessary.
- Assist with other ad-hoc tasks as necessary.
What you bring:
- Highly organized and has a keen eye for detail
- Strong sense of initiative, interested in growing and taking on projects outside of scope
- Exceptional written, verbal, and interpersonal communication
- Proactive, adaptable, and resourceful
- Strong project management skills
- Able to collaborate effectively with diverse teams
- Prolonged periods of standing and walking throughout the facility
- Must be able to lift up to 25 pounds at times
- Knowledge of Google Suite, Zoom, Slack
- No job "too small" attitude
- Comfortable with ambiguity
To learn more about the workplace culture and the position, please apply
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