Executive/Administrative Assistant

1 week ago

San Diego, United States Autobahn Therapeutics, Inc. Full time

Executive/Administrative Assistant


About Us:


Autobahn Therapeutics is focused on improving life health for people affected by CNS disorders. Autobahn is leveraging a deep understanding of validated human biology coupled with its brain-targeting chemistry platform to develop thyroid hormone receptor beta agonist therapies that harness the regenerative power of the human body. The company’s pipeline is led by ABX-002 for the treatment of treatment resistant depression (TRD) and other affective disorders. The research pipeline is focused on CNS immunology.


Autobahn Therapeutics has a deep investor base, anchored by ARCH Venture Partners, and is located in San Diego, for more information, visit www.autobahntx.com.


Position Summary:


We are seeking an Executive/Administrative Assistant to perform a variety of administrative tasks and support our team and our executive-level managers while we scale and grow our business. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. This is a unique opportunity to join a growing, dynamic team.


Key Responsibilities:


  • Manages and maintains schedules by planning and scheduling meetings, conferences, teleconferences and travel
  • Optimizes schedule for the maximum efficiency, prioritizes appointments and proactively resolves schedule conflicts
  • Coordinates travel arrangements for senior management, as required
  • Arranges out-of-town meeting venues, including A/V, telecommunications and catering
  • Responds to numerous internal and external inquiries, proactively identifying and referring to appropriate team member
  • Organizes and coordinates events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations
  • Supports HR function and assists with prospective candidates, including interview scheduling, travel and other logistics, and the onboarding of new hires
  • Oversees incoming communications and assists with timely responses
  • Completes expense claims and corporate credit card reconciliation on behalf of senior team members, as required
  • Coordinates in-office meetings, including greeting and ensuring that visitors are properly signed in, arranging catering and follow-ups
  • Assists members of the team with ad-hoc tasks and general administrative duties
  • Complies with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
  • Proactively looks for new ways to improve current processes, maximize executive productivity and affect continuous improvement/efficiency within the reporting departments
  • Plans coverage for essential office services, adjusting for absences
  • Serves as a point of contact for internal office services inquiries
  • Exercises considerable judgement when answering inquiries, conveying information, solving problems and directing people to the proper person or department for resolution of issues
  • Oversees the day-to-day operations of office administration including:
  • Monitors, tracks and orders office supplies, stationery and lunchroom consumables
  • Maintains shared office spaces (ex. meeting rooms) in a clean and professional state
  • Supports the execution of local employee events
  • Provides coordination and administrative support for ad hoc projects as requested
  • Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization
  • Perform other functions and duties, as required


Qualifications:


  • At least 2 years’ experience as an Executive Assistant, Personal Assistant or similar role and Bachelor’s degree, or the equivalent.
  • Experience in a start-up environment strongly preferred; biotech experience will be favorably considered
  • Strong organizational skills and the ability to work effectively in a high paced, fast changing environment
  • Demonstrated experience managing team calendars across multiple time zones
  • Outstanding organizational and time management skills, creative and willing to work independently
  • Prior experience planning and executing team events
  • Excellent written and verbal communication skills
  • Ability to work collaboratively and to exercise professionalism, sound judgement and discretion when handling issues of a difficult, sensitive or confidential nature
  • Results-oriented
  • Excellent customer service skills with a proactive, problem solving approach
  • Demonstrates initiative and the ability to make thoughtful and timely decisions
  • Proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
  • Ability to anticipate and be proactive is critical
  • Strong attention to detail


In addition to a competitive compensation package with stock options, we also offer a comprehensive benefits package for our employees and their families, which includes medical, dental, vision, life, disability and a 401(k) plan with matching contributions.


We foster an environment where all people are afforded the freedom to pursue their passions without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation or expression, age, disability or veteran status or any other characteristics protected by law.


For consideration, please submit your resume and cover letter referencing job [049-CORP] to careers@autobahntx.com

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