Administrative Maintenance Coordinator

2 weeks ago

Irvine, United States Ultimate Staffing Full time

Administrative Maintenance Coordinator / Vendor Coordinator This position is under the general direction of the Maintenance Manager, to perform varied administrative duties, coordination, and organization of office duties for the Maintenance Department. Acts as liaison between the Maintenance Division and external agencies. The Maintenance Coordinator is an administration classification that functions as administrator for building Services, Inc. within established policies and procedures, the incumbent works with a high degree of independence in coordinating outside maintenance contractors and repair work orders. Conducts searches via internet for new service vendors and utilizes phone to contact. Duties to include but not limited to:

  • Provide excellent customer service to all clients and facilitate completion of service requests in a timely manner
  • Manage, organize, and update work orders as needed
  • Coordinate and follow up with Project Managers and vendors to ensure work order completion
  • Maintain and develop existing and new vendor relationships by establishing preferred vendors
  • Serves as liaison with contractors on any problems concerning service repairs
  • Complete other administrative duties as assigned

REQUIRED KNOWLEDGE:

  • Excellent oral and written communication skills reflecting strong customer service via email and telephone.
  • Comfortable utilizing phone to contact new and existing vendors / customers
  • Able to succeed in a fast-paced environment
  • Able to work independently by exercising good judgment and problem-solving skills
  • Proficiency in Microsoft Office; including Word, Outlook, and Excel includes typing with speed and accuracy
  • Knowledge of and ability to operate standard office equipment efficiently
  • Ability to maintain confidentiality and discern sensitive issues
  • Able to use time effectively and multitask

EDUCATION REQUIREMENTS: The successful candidate must have a minimum high school diploma or equivalent.

Job Type: Full-time


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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