Administrative Operations Coordinator
2 days ago
Estimated Salary: $60,000 - $80,000 per year
We are seeking a highly motivated and detail-oriented Administrative Operations Coordinator to join our dynamic team. This role provides essential support across various departments, including HR, Marketing, Legal, and Finance.
The ideal candidate will have 3-5 years of experience in an administrative role, with a strong understanding of basic functions in HR, Marketing, Legal, and Finance. They will be proficient in Microsoft Office Suite and other productivity tools.
Key Responsibilities:- Administrative Support
- Provide day-to-day administrative support to senior staff members, including scheduling meetings, managing calendars, and handling travel arrangements.
- Maintain accurate and up-to-date electronic files, ensuring seamless access to important documents.
- Assist in preparing reports, presentations, and communications as needed.
- HR Functions Support
- Support HR functions, including onboarding coordination, scheduling interviews, and handling employee documentation.
- Maintain confidential employee records and assist with payroll documentation.
- Marketing Coordination
- Collaborate with the marketing team to create engaging content, edit, and proofread marketing materials.
- Coordinate with external partners or vendors for events, campaigns, and other marketing initiatives.
- Track metrics and performance of marketing initiatives, providing basic reporting assistance.
- Legal & Compliance Support
- Ensure proper contract management, maintaining accurate filing and compliance.
- Assist with documentation for legal requirements and help coordinate with external legal advisors as needed.
- Financial Administration
- Process and organize invoices, expenses, and reimbursements with accuracy and timeliness.
- Support budget tracking and provide administrative support for monthly financial reporting.
- Coordinate with the finance team to manage purchase orders and other related documentation.
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