Executive Assistant

5 days ago

Appleton, United States Sanford Rose Associates Network Full time

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the President/CEO and the broader team. This role is essential in ensuring efficiency and professionalism across the organization, requiring a detail-oriented individual adept at multitasking in a dynamic environment.


Key Responsibilities


  • Manage daily schedules, coordinate appointments, and organize meetings to maximize time efficiency.
  • Prepare, review, and manage correspondence, reports, presentations, and other deliverables with precision.
  • Handle travel arrangements, including bookings, itineraries, and expense reporting.
  • Provide event planning support, including organizing staff gatherings, strategic planning sessions, and catered meetings.
  • Serve as a key point of contact for internal and external communications, ensuring timely and effective interactions.
  • Assist with office operations, such as answering phones, inventory management, conference room arrangements, and maintaining a professional workspace.
  • Welcome and direct visitors, clients, and candidates, ensuring a positive experience.
  • Take ownership of special projects, tracking deadlines, gathering data, and providing updates.
  • Participate in meetings by organizing, documenting, and distributing key information.
  • Support the office with general administrative tasks, maintaining organization and workflow.


Qualifications


  • Proven experience as an Executive Assistant or similar role supporting senior executives for at least five years.
  • Exceptional organizational and time management skills, with a proven ability to multitask.
  • Superior oral and written communication skills, with a strong focus on client service.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
  • Discretion and professionalism in handling confidential information.
  • High school diploma or GED required; higher education or college coursework preferred.
  • Strong interpersonal skills with the ability to exercise independent judgment and initiative.
  • Ability and experience in a fast-paced environment
  • Experience in putting presentation materials together.


Work Environment


This position requires regular onsite working hours, preferably from 7:30 AM to 5:00 PM. The role offers the opportunity to work closely with leadership and contribute significantly to the organization's success.


This is a dynamic role suited for someone eager to enhance office productivity, support executive leadership, and engage in meaningful organizational growth.

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