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Executive Assistant

2 months ago

Chicago, United States The Larko Group Full time

A prominent financial firm is looking for a confident and resilient Executive Assistant to support a Managing Partner. This fast-paced role demands exceptional management of a demanding schedule, including frequent domestic and international travel and involvement in numerous board meetings. The ideal candidate will serve as a trusted partner, managing confidential information and nurturing key relationships both within and outside the organization. Strong technical skills, creative problem-solving, and a proactive, positive attitude are essential. Exciting special projects and opportunities for career growth are waiting, along with a generous compensation package


Responsibilities

  • Managing and maintaining a complex and extensive calendar with multiple changes daily.
  • Formatting, editing, proofreading, preparing, and ensuring timely delivery of all designated client projects.
  • Organizing and managing all travel itineraries (both domestically and globally), meetings, and board meetings with continued updates and changes.
  • Supporting the consultant and client relationship, including consultant expenses, client invoices/receivables, and other financial reports.
  • Creating and maintaining an efficient file management and follow-up system for all processes.
  • Maintaining client communications, consistently building strong relationships and good rapport internally and externally.
  • Maintaining the accuracy, quality, and integrity of all information in the database.
  • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
  • Generating new ideas through seeking out creative approaches and better ways of doing things.
  • Sets priorities and reviews progress against goals regularly.
  • Multitasks effectively and efficiently.


Ideal Experience

  • College degree desired.
  • 6+ years of administrative experience in roles requiring strong project coordination.
  • Demonstrate business acumen and financial awareness.
  • Proficient knowledge of all Microsoft Office products.
  • Experience with Google Docs, Google Drive, and Airtable.
  • Exposure and interest in utilizing AI, bring your cutting-edge tech skills.
  • Excellent communication skills—verbal, written, and listening.
  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
  • Professional services experience is a plus.


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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.