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Temp Records Management Specialist

2 months ago

Lake Forest, United States The Wellington Group Inc. Full time

Are you a detail-oriented professional with 2-3 years of experience in records management? Do you have a strong track record in filing and retrieving both physical and electronic records, including cataloging, boxing, labeling, and indexing? Our client in the Northern Suburbs of Chicago is looking for a Records Management Specialist for a temporary assignment, this will be on-site Monday – Friday.

While familiarity with Insight or MS Purview is advantageous, we value your willingness to learn. We are looking for candidates with exceptional organizational skills, a keen eye for detail, and a commitment to diligence. If this sounds like you, we encourage you to apply and join our client in maintaining an efficient and well-organized records system.

Key Responsibilities:

  • Oversee multiple small projects, including domestic and international onboarding, RIM awareness campaigns, policy reviews, records processing audits, legally compliant records destruction, and historical artifact collection and preservation.
  • Independently resolve issues within your functional area.
  • Collaborate with all business units to identify workflow problems and develop solutions that reduce risk and enhance productivity.
  • Address evolving business, legal, and historical needs affecting record-keeping requirements.
  • Manage the capture, storage, and destruction of confidential information across multiple record centers, ensuring adherence to schedules and budgets.
  • Provide litigation and audit support by ensuring compliance with records freeze orders from internal and external agencies.
  • Develop team members and oversee the collection, cataloging, preservation, and display of historical artifacts.

Qualifications:

  • 2-3 years’ experience in records management.
  • Bachelor’s degree preferred.
  • Demonstrated ability to analyze business processes and recommend best practices for managing inherent records.
  • Demonstrated ability to influence actions without direct authority.
  • Experience in working with international locations.
  • Ability to handle large workload while maintaining high quality output.
  • Ability to work independently and proactively.
  • Ability to manage sensitive and highly confidential information with discretion and integrity.