Executive Assistant

6 days ago

Los Angeles, United States Kayla Barnes-Lentz Co Full time

About the Role: Kayla Barnes-Lentz, a leading voice in the fields of longevity, health optimization, and biohacking, is seeking a highly organized, proactive, and detail-oriented Personal Assistant. This role is pivotal in supporting Kayla’s day-to-day activities, managing her podcast scheduling and guest communications, and assisting in content creation and brand management. The ideal candidate has a passion for health and wellness, is skilled in digital organization, and is ready to streamline operations to help maximize impact in the growing longevity industry.


Key Responsibilities:


Calendar & Scheduling Management:

  • Manage and coordinate Kayla’s calendar, ensuring seamless scheduling of podcasts, interviews, and events.
  • Handle communication and logistics for podcast guests, from initial outreach to scheduling and follow-up.
  • Prioritize and manage overlapping deadlines, reschedule as needed, and ensure all appointments are well-prepared for.


Content & Social Media Support:

  • Assist with content planning, management, and scheduling across social media platforms like Instagram, ensuring alignment with the brand's voice and target audience.
  • Coordinate content creation for podcast and social media platforms, including graphics, posts, and captions.


Research & Project Management:

  • Conduct research on relevant health and longevity topics for podcast episodes, guest backgrounds, and trending topics.
  • Assist with organizing and tracking ongoing projects, tasks, and content calendars using project management tools.


Event Coordination & Logistics:

  • Provide support in organizing events, webinars, and virtual meet-ups, managing logistics to ensure a smooth experience.
  • Coordinate with brands, partners, and venues as needed.


Administrative Support:

  • Manage correspondence and handle email inquiries on behalf of Kayla professionally and promptly.
  • Prepare documents, take meeting notes, and organize materials for podcasts, interviews, and presentations.


Qualifications:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role, ideally within health, wellness, or media industries.
  • Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency with digital tools like Google Workspace, project management platforms (Asana, Trello), and social media scheduling tools.
  • Familiarity with podcasting, content creation, or event coordination is a plus.
  • Passion for health, wellness, and longevity; knowledge of the industry and its key trends is highly preferred.


Skills & Abilities:

  • Detail-oriented, proactive, and able to anticipate needs.
  • Adaptability and ability to thrive in a fast-paced, remote environment.
  • Ability to work independently with strong problem-solving skills.
  • Comfortable with technology and open to learning new tools.


Why Join Us?

This is an exciting opportunity to be at the forefront of the health and longevity space, supporting impactful work that reaches a global audience. As Kayla’s assistant, you’ll have the chance to learn from and contribute to industry-leading conversations in health optimization, biohacking, and wellness.


To Apply: Please submit your resume, a cover letter detailing your relevant experience, and a brief description of why you’re passionate about health and longevity.

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