Field Medical Operations Coordinator
1 month ago
A biopharma organization in New Jersey is actively seeking a Field Medical Operations Coordinator to join their growing staff.
Responsibilities:
The Field Medical Operations Coordinator will be responsible for:
- Provide dedicated field support for the coordination of all field Medical Affairs projects and operations
- Organize and schedule speakers, meetings, trainings, content review sessions and workshops, materials, documentation
- Track and monitor outside services; monitor budgets, review invoices, contracts, protocols, and coordinate agreements and identify issues of concern
- Support manager with systems and metrics data and reporting working with field operations and vendor
- Manage field material deployment, working with internal leads to schedule required training and portal access
- Work directly with manager and/or individuals delegated by the manager involved in the execution of MSL programs, including progress reports and documentation
- Coordinate presentations for scientific and functional components required for MSLs
- Assist the Operational Lead in developing project plans, tracking tools and dashboards, laying out key actions, stakeholders, resources and milestones, for prioritized projects
- Support development timelines for MSL plans (region management, and KOL mapping)
- Support all field-related MRC submissions/communications, working with internal leads
- Coordinate the following MSL activities (plans, budget, reviews, etc.) roundtables, regional/virtual advisory boards, insight program, vendor management, metric reporting
- Manage the coordination of new hire onboarding, home-learning modules and assignments, and conduct weekly progress checks
- Coordinate, track, and support overall budget and resource planning across field Medical Affairs
- Maintain knowledge of all SI compliance and regulations ensuring consistency in implementation of policies
- Additional projects as required or assigned
Qualifications:
- Bachelor's degree is preferred, but not required with applicable experience
- Minimum of 4 years' experience in pharmaceutical industry or similar with comprehensive understanding of the administrative and support function to the MSL team
- Demonstrated high level proficiency with Microsoft Office (Office, Word, Excel, Power Point, Adobe)
- Strong project management skills and experience
- Proactive style and able to anticipate needs, with a high level of attention to detail
- Experience and success managing multiple tasks and deadlines at once.
- Ability to establish and manage relationships with company field and internal roles
- Excellent interpersonal, communication (oral and written), and presentation skills
- Ability to work in a matrixed environment and provide leadership to a diverse team
- Demonstrated skills in systems management, coordination of teams, communication, meeting planning, effective reporting processes, and activity/project documentation
Desired Skills:
- Industry experience in pharmaceutical MSL admin/operations
- PMP certification
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