Field Medical Operations Coordinator

6 hours ago

Florham Park, United States Tandym Group Full time

A biopharma organization in New Jersey is actively seeking a Field Medical Operations Coordinator to join their growing staff.

Responsibilities:

The Field Medical Operations Coordinator will be responsible for:

  • Provide dedicated field support for the coordination of all field Medical Affairs projects and operations
  • Organize and schedule speakers, meetings, trainings, content review sessions and workshops, materials, documentation
  • Track and monitor outside services; monitor budgets, review invoices, contracts, protocols, and coordinate agreements and identify issues of concern
  • Support manager with systems and metrics data and reporting working with field operations and vendor
  • Manage field material deployment, working with internal leads to schedule required training and portal access
  • Work directly with manager and/or individuals delegated by the manager involved in the execution of MSL programs, including progress reports and documentation
  • Coordinate presentations for scientific and functional components required for MSLs
  • Assist the Operational Lead in developing project plans, tracking tools and dashboards, laying out key actions, stakeholders, resources and milestones, for prioritized projects
  • Support development timelines for MSL plans (region management, and KOL mapping)
  • Support all field-related MRC submissions/communications, working with internal leads
  • Coordinate the following MSL activities (plans, budget, reviews, etc.) roundtables, regional/virtual advisory boards, insight program, vendor management, metric reporting
  • Manage the coordination of new hire onboarding, home-learning modules and assignments, and conduct weekly progress checks
  • Coordinate, track, and support overall budget and resource planning across field Medical Affairs
  • Maintain knowledge of all SI compliance and regulations ensuring consistency in implementation of policies
  • Additional projects as required or assigned

Qualifications:

  • Bachelor's degree is preferred, but not required with applicable experience
  • Minimum of 4 years' experience in pharmaceutical industry or similar with comprehensive understanding of the administrative and support function to the MSL team
  • Demonstrated high level proficiency with Microsoft Office (Office, Word, Excel, Power Point, Adobe)
  • Strong project management skills and experience
  • Proactive style and able to anticipate needs, with a high level of attention to detail
  • Experience and success managing multiple tasks and deadlines at once.
  • Ability to establish and manage relationships with company field and internal roles
  • Excellent interpersonal, communication (oral and written), and presentation skills
  • Ability to work in a matrixed environment and provide leadership to a diverse team
  • Demonstrated skills in systems management, coordination of teams, communication, meeting planning, effective reporting processes, and activity/project documentation


Desired Skills:

  • Industry experience in pharmaceutical MSL admin/operations
  • PMP certification

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