Office Manager

2 days ago

San Francisco Bay Area, United States Anonymous Full time

ABOUT SAVILLS

At Savills, a leading global commercial real estate services firm, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives, and workplace strategy/occupant experience, we’ve boosted the potential of workplaces around the corner, and around the world, for 160 years and counting.


Savills is seeking an experienced Office Manager to provide routine office and administrative support for our San Francisco corporate office.


KEY DUTIES AND RESPONSIBILTIES

  • Provides general hospitality services and oversees and ensures the upkeep and maintenance of the office space.
  • Purchase and order approved equipment, furniture, fixtures, and office supplies
  • Receives and directs incoming calls and visitors to appropriate personnel. Solves routine issues and escalates accordingly.
  • Provides back-up support in performing general administrative duties for broker teams.
  • Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Orders office supplies and other common use items for the office/location.
  • Maintains relationship with vendors that provide services and goods to the office.
  • Drafts confidential correspondence, edits documents, and performs other administrative and secretarial duties.
  • Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.
  • Interface with landlord/building management regarding office lease, rental payments, security measures, and parking facilities. Liaison between building management and employees.
  • Purchase and order approved equipment, furniture, and fixtures.
  • Manage and review vendor contracts for goods and services.
  • Manage regional office moves, expansions, and/or space coordination.


QUALIFICATIONS

  • Effectively communicate, interact and collaborate with brokers, staff, vendors and clients
  • Consistently demonstrate a high level of performance and professionalism
  • Ability to multi-task and meet deadlines in a high-pressure environment
  • Excellent verbal and written communication skills
  • Exhibit a high level of attention to detail
  • Strong work ethic and positive attitude
  • Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
  • Excellent organizational and time management skills


PREFERRED EDUCATION AND EXPERIENCE

  • Minimum 5-7 years of related office experience or administrative management
  • Bachelor’s Degree preferred and or equivalent combination of education and experience
  • Commercial Real Estate experience is a plus


Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.


Savills participates in the E-Verify program.

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