Human Resources Administrative Assistant

1 month ago

Rockville, United States Insight Global Full time

Insight Global's client is looking for an HR Administrative Assistant to help out with HR, HRIS, Accounting, Office Management, Scheduling, and administrative duties. The position requires someone that can come onsite to the office in Rockville, MD once or twice a week to do in person duties like cleaning, filing, picking up mail, etc. The remainder of the job can be done remotely. We would like to have someone sharp, professional, eager to learn and be trained. The position will be a 6 month contract to permanent job.



Must Haves:

  • High School Degree required, Bachelor’s Degree Preferred; able to substitute years of experience for degree.
  • Strong written communication skills required, with experience communicating with both colleagues and clients.
  • Ability to maintain a high level of confidentiality and discretion.
  • Strong attention to detail, ability to prioritize and multi-task, and follow-up skills are required.
  • Excellent interpersonal communication and time management and organizational skills are required.
  • Flexible and service-oriented attitude required.
  • Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, required.



Plusses:

  • HRIS Experience preferred
  • HR or Admin work history
  • Experience working with Executive level employees
  • Experience scheduling meetings in Outlook
  • Experience with Invoicing



Job Summary: Provides administrative support to the Human Resources, Office, and Executive functions.


Primary Responsibilities:

Office Responsibilities:

  • Manage office by ordering supplies, snacks, keeping conference room presentable and watering plants.
  • Serve as a Receptionist and office coordinator for headquarters location related tasks such as processing FedEx shipments, booking conference rooms for interviews, meetings and as needed by executive team, coordinating staff meetings and in-house office events and answering office phone and video doorbell.


Human Resources Responsibilities:

  • Update and consistently maintain Applicant Flow Log on an ongoing basis. Maintain AAP data for applicants, new hires, etc. as they occur.
  • Process insurance enrollments and terminations through Employee Navigator and assist with Benefits administration.
  • Process employee STD and FMLA paperwork and assist employees during process.
  • Facilitate quarterly 401(k) enrollments by sending out notices to all staff and processing appropriate tasks and paperwork.
  • Process E-Verify and MD new hire entries within three days of each new hire.
  • File HR, personnel, and medical documents on a weekly basis.
  • Update company organizational charts.
  • Process Employment Verification requests.
  • Assist with the administration and equipment retrieval of exiting employees and scheduling of exit interviews.
  • Process Invoices and Prepare Invoice Headers for all HR and some Executive Invoices.
  • Create and update company forms.


Accounting Responsibilities:

  • Manage employee data in Deltek including entry of new employees and updating of current employees as needed.
  • Responsible for timesheet reconciliation of all temporary personnel.
  • Reconcile credit cards for HR Department and CEO.


Other Responsibilities:

  • Manage the calendar of the Managing Principal of HR, CEO and Division Director.
  • Assist with quarterly board meetings.
  • Support initiatives.
  • Assist with duties in the support of the Managing Principal of HR, President/CEO, and Division Director as necessary.



Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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