Administrative Assistant

6 days ago


Rockville, United States Quadrant Full time
Administrative Assistant - Medical Office

Rockville, Maryland

Pay From: $21 per hour


MUST:

Experienced Administrative Assistant

Must have 3 plus years of experience as an Administrative Assistant

Must have experience within finance and/or accounting

Must have strong experience working with Microsoft Office Suite

Must have experience tracking company expenses

Must have experience sending out and reviewing invoices

DUTIES:

Administrative Assistant will be responsible for, but not limited to the following:

Accurately prepare a variety of financial reports and analysis

Meticulously prepare account reconciliations and identify errors

Maintain ledgers for fixed assets and a variety of other ledgers

Send bills to various entities, track payments and ensure payments are according to contracted rates

Track and maintain required documentation for Human Resources

Ordering supplies including following up with office locations to ensure timely delivery and verifying bills prior to submission to A/P for payment

Check on arrival of and logging in packing slips

Ordering furniture and equipment etc. for offices

Assisting with scheduling the office set up of phone, gas, electric, shredding companies, etc. for new locations

Scheduling shredding companies for all locations and confirming pick-ups with invoices

Monitor Services and Deliveries

Filing Paid bills, participant payments to Research patients

Postage Meter maintenance and updates; certified mail as needed

Answering phones

Handle incoming and outgoing mail

Ensuring insurance company payments and patient responsibility payments are sent to the lockbox and all other payments are reviewed

Sorting and delivering mail internally

Verifying incoming bills and distribute to where they need to go

Assist with HR disclosures such as COBRA statements, 401k updates, I-9 Forms etc.

Assist with handling new hire packets

Update spreadsheets as needed

Maintain employee directory for employees and doctors

Organize catering, coffee etc. for meetings

Maintain kitchen/break room

Annual duties new filing folders; Annual reports with doctors, Annual registrations for locations etc.

Performs other duties as required

*Quadrant, Inc. is an equal opportunity and affirmative action employer.Quadrant is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.

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