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Operations Administrator

3 months ago

Las Vegas, United States Imagine Exhibitions, Inc. Full time

Operations Administrator

Las Vegas

 

Imagine Exhibitions, a pioneer in global traveling entertainment and immersive experiences, is seeking an Operations Administrator to support our corporate Operations team. This position will be located onsite, in office in Las Vegas, NV and may be required to travel 10% of the time, both internationally and nationwide.

About Imagine Exhibitions:

Imagine Exhibitions is a world leader in traveling immersive exhibition and experience design. We are led by our founder and CEO, Tom Zaller (named one of Blooloop’s 2020 Top 50 Museum Influencers), whose 25+years of experience in live entertainment and exhibitions guides the company’s vision: to entertain, educate, and enlighten people around the world through story-driven, immersive experiences. We create sophisticated, high-quality, educational, and entertaining experiences for visitor-serving organizations across the globe. The company designs, opens, and operates its own venues, along with creating and implementing permanent and semi-permanent museum, brand, and entertainment properties. In addition, Imagine Exhibitions has a portfolio of 40+ unique exhibitions that tour museums, zoos, gardens, casinos, resorts, and standalone venues, and the company has been responsible for many internationally recognized touring exhibitions such as Harry Potter: The Exhibition, Titanic: The Exhibition, Real Bodies: The Exhibition, The Hunger Games: The Exhibition, Angry Birds: The Art & Science Behind a Global Phenomenon, Jurassic World: The Exhibition, and Downton Abbey: The Exhibition. Imagine Exhibitions is known within the museum and attractions industry for our culture of creativity, our good humor, and our customer-first attitude. Imagine is a lively, fast-growing company with an expanding portfolio of high-profile projects slated for 2024/2025.

 

POSITION SCOPE:

The Operations Administrator’s responsibilities may include report creation, scheduling and maintaining meeting agendas, supporting communications and new processes, maintaining financial records, and providing administrative support and organization as needed.


EXPERIENCE: 2 years’ experience working in an administrative or operations role.

 

ESSENTIAL DUTIES:

·       Monitor and track operations metrics and maintain databases.

·       Assist with team meetings, coordinate schedules, and maintain records.

·       Troubleshoot operational problems to ensure efficient processes.

·       Draft documents, memos, and emails as needed.

·       Prepare presentations and other operational documents.

·       Research new operational procurement, agreements, and methods to better business.

·       Ensure all paperwork is up-to-date, accurate, and compliant with company policies

·       Update and maintain operational systems and information in an organized manner

·       Organizes operations activities, including planning, organizing, and communication.

·       Creates agenda and notates all Operational Meetings

·       Maintains all financial records and organizes PNLS for senior leaders and reporting.

·       Creates and oversees implementation of reporting.

·       Manages day to day operations.

·       Research operational tasks to include procurement for exhibitions planned.

·       Leads the operations calendar for all shows and overall collection of important dates and issuance to leaders responsible.

·       Supports communication from Senior Operations to the site and region leaders.

·       Regularly communicates with the leadership on any outstanding issues, concerns, or guest needs.

·       Ability to add, subtract, multiple and divide in all units of measure.

·       This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.


PREREQUISITE KNOWLEDGE, SKILLS AND ABILITIES:

·       University degree Business Administration, Operations, or related field or at least 2 years’ experience in an operations position.

·       Knowledge of computers, software applications, and database management. Applications include: Smartsheet, Google Sheets, Drop Box, and NetSuite (not necessary but preferred)

·       Strong communication and problem-solving skills.

·       Excellent verbal and written communication skills.

·       Strong analytical and organizational skills.

·       Detail oriented and attention to accuracy.

·       Self-motivated and able to work independently with minimal supervision.

·       Some lifting (min 25lbs.) with bending at the waist like motions, stocking merchandise

·       Ability to travel to any place when required.

·       Work varied shifts, to include weekends and holidays and in consideration of time zones.

·       Physical, mental, and environmental demands include a loud, fast paced environment which requires standing, walking, pushing, pulling, lifting, and reaching through the shift.

·       This may not be a totally exhaustive list of tasks, skills, duties, requirements, and efforts of the job requirements associated with this position. Management reserves all rights to revise, alter, change, add the current job and requirements to include other tasks be performed regarding an ever-changing landscape, including technical updates, changes in personnel, emergencies and/or workload shifts.

 

PHYSICAL AND MENTAL REQUIREMENTS:

·       Ability to function in high-pressure situations.

·       Manual dexterity to operate a computer.

·       Correctable vision and hearing.

·       Excellent interpersonal skills.

·       Clear, easy to understand oral communication ability.

·       Ability to lift 50 pounds occasionally for the purposes of moving equipment on and off shelves.

·       Ability to stand and walk for prolonged periods.

·       Ability to sit for long periods.

·       Capability to read, write, and understand English.

·       Skilled in the use computer and office equipment

·       Proficient in activities requiring manual dexterity of both hands.

·       Primarily an onsite position.