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Administrative Support Specialist
2 months ago
Job Title: Administrative Support Specialist (Automotive Group)
Overview: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our automotive group. In this role, you will be responsible for handling purchase orders, managing rewards programs, and performing a variety of other administrative duties to support our operations. This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving. This is an excellent opportunity for an administrative professional to contribute to the success of our dynamic and growing automotive group.
Key Responsibilities:
- Purchase Order Management:
- Create, review, and process purchase orders for various departments, ensuring accuracy and completeness.
- Monitor and track purchase orders from creation to delivery, resolving any discrepancies or issues that arise.
- Maintain accurate and up-to-date records of purchase orders, invoices, and related documents.
- Rewards Program Administration:
- Manage and coordinate the company’s rewards programs, including employee recognition and customer loyalty programs.
- Track rewards program participation, process rewards and incentives, and ensure timely distribution.
- Communicate with employees and customers regarding rewards program details, eligibility, and benefits.
- General Administrative Duties:
- Provide administrative support to various departments, including scheduling meetings, managing calendars, and preparing documents and reports.
- Answer and direct phone calls, respond to inquiries, and provide excellent customer service to internal and external stakeholders.
- Maintain and organize office files, records, and supplies, ensuring a clean and efficient work environment.
- Assist with event planning and coordination, including company meetings, training sessions, and special events.
- Data Entry and Reporting:
- Perform accurate and timely data entry for various administrative tasks, including maintaining databases and spreadsheets.
- Generate and distribute reports as needed, ensuring data accuracy and relevance.
- Vendor and Supplier Coordination:
- Communicate with vendors and suppliers to ensure timely delivery of goods and services.
- Resolve any issues related to orders, deliveries, or billing discrepancies.
- Process Improvement:
- Identify opportunities to streamline administrative processes and improve efficiency.
- Implement best practices and suggest improvements to enhance overall administrative support.
Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Problem-solving skills and a proactive approach to addressing issues.
- Ability to maintain confidentiality and handle sensitive information.
Benefits:
- Competitive hourly salary (targeting 20-25/hr depending on experience) and benefits package.
- Opportunities for career growth and professional development.
- Collaborative and supportive work environment.
- Work-life balance initiatives, including flexible work arrangements.
- Employee discounts on automotive services and products.
Join our team as an Administrative Support Specialist and play a key role in supporting the efficient operations of our automotive group. Apply now to be part of a dynamic and growing organization committed to excellence in customer service and operational efficiency.
