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Commercial Property Manager
3 months ago
They need a PM who will be managing a portfolio of 2 commercial offices and 1 triple net lease retail space in Philadelphia, PA.
Will only have to go to Philly once or twice a year
Needs to know triple net lease tenant just to do the budgets etc.
-Responsible for overall performance and appearance for an assigned portfolio of commercial real estate properties.
-Meets regularly with tenants and maintains positive, professional relationships with "key" personnel in each tenant office.
-Makes cost-effective aesthetic improvements to the properties to maintain a "first-class" building image.
-Oversees Tenant Construction and Building Improvements with Engineering Team
-Meets regularly with the engineering team to ensure that building projects are completed in a timely and cost-effective manner.
-Monitors and confirms from Chief Engineers that Preventative Maintenance is performed per Schedule.
-Reviews and negotiates bids to achieve the best pricing, without sacrificing superior services to the building(s).
-Monitors Vendor Service Contracts. Proactively and strategically bids out contracts regularly to control operating costs.
-Conducts monthly or bi-monthly cleaning inspections with vendors.
-Assists Leasing Administration and Collections Coordinator with any tenant collection issues.
-Develop an annual operating budget for each building for approval; soliciting key inputs from other team members as necessary (engineering, leasing, etc.)
-Assists other Property Manager(s) as needed.
-Approves all invoices for payment, confirming that the amount billed conforms to what was agreed to and that services/products were delivered satisfactorily before payment.
-Monthly tracks actual expenses as compared to the budget and provides variance comments as necessary for quarterly financial reports.
-At mid-year, but also upon request provides a re-forecast of the budget.
-Conducts property fire drills at least once annually, but no less than is required by code.
-Stays informed on current fire and life safety codes and ensures buildings are in compliance
-Stays informed on current environmental codes and ensures buildings are in compliance
-Maintains Tenant Handbook
-Coordinates move-in and move-out; ensuring a smooth transition of keys and distribution of tenant handbook. Personally welcomes each new tenant to the building within the first week after move-in.
-Regularly inspects property for safety concerns and visual appeal.
-Programs Tenannt appreciation and engagement events
-Attends Tenant Relation Events to meet with tenants.
-Special Projects as assigned
-Management of Coordinators
-Ensures that the Property Coordinator is maintaining the current Datawatch/Kastle Security List for each Building through periodic review.
-Ensures that the Property Coordinator is maintaining current certificates of insurance for all tenants and vendors.
